Part-Time School Admin & Reception Coordinator

Queensland Government; Toowoomba Regional; On-site; AUD 52,000 - 62,000; Part time

Job summary

Greenlands State School in rural Queensland seeks a part-time Administrative Officer for a job-share arrangement to support daily operations at the front desk and across student administration. The role involves attendance, record-keeping and liaison with families and staff, under supervision of the Business Manager.

Core duties include mail handling, payments processing, and using OneSchool for records and attendance, with a focus on accuracy, confidentiality and a responsive approach to school

Qualifications

• Strong communication and professionalism required.
• Ability to manage competing priorities in a busy school environment.
• Front-facing customer service with students, parents and staff.
• Adaptable, reliable and detail-oriented.

Responsibilities

• Reception duties including telephone and counter enquiries; provide first aid and administer medication.
• Processing correspondence and providing general administrative support.
• Maintain accurate school records: incident reports and student files.
• Manage incoming/outgoing mail and email.
• Use departmental systems including OneSchool.
• Record student attendance and absences; manage late arrivals and early departures.
• Send SMS notifications and respond to absence-related enquiries.
• Receipting and reconciling payments per financial procedures.
• Arrange appointments and coordinate meetings with staff and external stakeholders.
• Collate student data and process documents such as medical records, reports and meeting minutes.
• Scan, upload and maintain records in OneSchool.
• Adhere to departmental policies, procedures and legislative requirements.
• Demonstrate flexibility in a fast-paced school environment.
• Undertake other duties as directed by Business Manager or Principal.

Skills

Strong communication

Professionalism

Priority management

Customer service

Tools

OneSchool

Job description

Greenlands State School in rural Queensland seeks a part-time Administrative Officer for a job-share arrangement to support daily operations at the front desk and across student administration. The role involves attendance, record-keeping and liaison with families and staff, under supervision of the Business Manager.

Core duties include mail handling, payments processing, and using OneSchool for records and attendance, with a focus on accuracy, confidentiality and a responsive approach to school