Part-Time Real Estate Admin & Reporting Specialist

Barry Plant Taylors Lakes; Ballarat; On-site; AUD 34,000 - 41,000; Part time

Job summary

Barry Plant Ballarat is seeking an experienced office administrator to support receipting, trust accounting and reporting activities. The role suits someone who thrives in a busy real estate office and values accuracy and confidentiality.

You will handle client interactions, manage records, and prepare regular sales, listings and rental reports to support decision making. The role offers school-friendly hours with potential for future progression.

Qualifications

• Proven experience in an administration role, ideally within real estate
• Sound knowledge of receipting and trust accounting principles
• Strong ability to prepare, analyse and present reports with accuracy
• Confident user of PropertyMe and Agentbox an advantage
• Excellent written and verbal communication skills
• Highly organised, with strong attention to detail and time management
• Current Agent's Representative certificate (or willingness to obtain) is desirable

Responsibilities

• Receipting and trust accounting support: Accurately receipt rent, deposits, commissions and other funds in line with accounting requirements
• Maintain clear, auditable records in line with Consumer Affairs Victoria and agency procedures
• Reporting: Prepare regular reports on sales, listings, rentals, arrears and office activity
• Analyse data to identify trends, issues and opportunities, and present findings clearly
• Collate information from the CRM, property management software and team members into accurate reports
• Collaborate with the Director, sales and property management teams to deliver the information they need
• General office administration: Greet clients and visitors, and manage phone and email enquiries professionally
• Maintain databases, files and records, keeping information accurate and up to date

Skills

Administration experience

Reports preparation & analysis

Communication skills

Organisation & time management

Agent's Representative cert (desirable

Tools

PropertyMe

Agentbox

Job description

Barry Plant Ballarat is seeking an experienced office administrator to support receipting, trust accounting and reporting activities. The role suits someone who thrives in a busy real estate office and values accuracy and confidentiality.

You will handle client interactions, manage records, and prepare regular sales, listings and rental reports to support decision making. The role offers school-friendly hours with potential for future progression.