Part Time Practice Administrator

Wotton Kearney; Melbourne; Hybrid; AUD 60,000 - 75,000; Part time

Benefits offered by this job

Hybrid work

Mentoring & training

Wellbeing support

Parental leave

Education assistance

Employee assistance

Job summary

Wotton Kearney invites applications for a Part Time Practice Administrator in Melbourne. The role supports a busy litigation team, working three days per week with Tuesdays and Fridays required and a third day of your choosing.

Our Practice Administrators are integral to smooth operations, anticipating needs and contributing to excellent client outcomes. The position offers hybrid work options and a collaborative, supportive culture.

Qualifications

• Provide end-to-end administrative support to a busy litigation team.
• Assist with legal billing, including time entry, invoice preparation and liaising with clients and finance teams
• Manage calendars, meetings and critical deadlines to support effective matter management
• Prepare, format and proofread legal documents with a high level of accuracy and attention to detail
• Maintain and manage electronic and physical files in line with best practice
• Liaise professionally with clients, barristers, courts and other external stakeholders

Responsibilities

• Provide end-to-end administrative support to a busy litigation team.
• Assist with legal billing, including time entry, invoice preparation and liaising with clients and finance teams
• Manage calendars, meetings and critical deadlines to support effective matter management
• Prepare, format and proofread legal documents with a high level of accuracy and attention to detail
• Maintain and manage electronic and physical files in line with best practice
• Liaise professionally with clients, barristers, courts and other external stakeholders
• Confidently use MS Office and legal practice systems
• Balance competing priorities in a fast-paced environment
• Take initiative, anticipate team needs and contribute to continuous improvement
• Work collaboratively with your team to support excellent client outcomes

Skills

Legal support experience

Strong organizational skills

Excellent written and verbal comms

Tools

MS Office

Legal practice systems

Job description

Current opportunities to join our growing team are featured below.

Part Time Practice Administrator

• Legal
• Legal Secretary / Admin
• Melbourne
• Part-time

29/10/2026

• Work three days a week with flexibility around your third working day.
• Support a busy litigation team and play a key role in matter success.
• Enjoy a collaborative culture where your contribution is genuinely valued.

Join the best. Be yourself.

“Being the best isn’t just about being the best professionals. It’s about being the best place to work, grow, be yourself.”

The opportunity

This role is ideal for an experienced legal support professional looking for flexibility without compromising on quality work. Supporting a Partner and team of lawyers in a busy litigation practice, you'll be trusted to take ownership of your work, build strong relationships, and play a valued part in the team's day-to-day success. Working three days per week, you'll be required to work Tuesdays and Fridays , with the flexibility to choose the third day that best suits your schedule.

At WK, our Practice Administrators are more than just support staff. They're a critical part of the team, helping matters run smoothly, anticipating needs before they arise, and contributing to the exceptional service we provide to our clients. If you're looking for a role that offers variety, autonomy, flexibility and a genuinely supportive culture, we'd love to hear from you.

What you’ll do

• Provide end-to-end administrative support to a busy litigation team. Working alongside
• Assist with legal billing, including time entry, invoice preparation and liaising with clients and finance teams
• Manage calendars, meetings and critical deadlines to support effective matter management
• Prepare, format and proofread legal documents with a high level of accuracy and attention to detail
• Maintain and manage electronic and physical files in line with best practice
• Liaise professionally with clients, barristers, courts and other external stakeholders
• Confidently use MS Office and legal practice systems
• Balance competing priorities in a fast-paced environment
• Take initiative, anticipate team needs and contribute to continuous improvement
• Work collaboratively with your team to support excellent client outcomes

About you

• Previous experience as a Legal Secretary, Legal Assistant, Practice Administrator or similar legal support professional.
• Available to work three days per week, including Tuesdays and Fridays, with flexibility to choose an additional day.
• Litigation experience is highly desirable.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• A proactive approach and willingness to take ownership of tasks.
• Excellent attention to detail and a commitment to producing high-quality work.
• Strong written and verbal communication skills.
• Confidence building relationships with stakeholders at all levels.
• Experience working in a fast-paced, professional services or legal environment.
• Familiarity with legal systems, billing processes or matter management platforms will be highly regarded.
• This opportunity is best suited to career Legal Secretaries and is not designed as a pathway into a legal practitioner role.

Why join WK?

At Wotton Kearney, we're building a workplace where people can do great work, grow their careers and be themselves.

What we offer

• Hybrid and flexible working options
• Career development through mentoring, training, conferences and ongoing learning.
• A collaborative and supportive culture where people genuinely enjoy working together.
• Generous parental leave, purchased leave and wellbeing support programs.
• Home office allowances, education assistance and Employee Assistance Program access.
• Opportunities to give back through charity partnerships and community initiatives.
• Work with one of Australia's leading insurance and risk law firm.
• Be part of an innovative firm leading the way in legal technology and AI

We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process. If you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner [e-mail]

We’re doing this recruitment in-house! We are not accepting submissions from recruitment agencies for this role. We’d love to hear from you directly! Any CV’s sent to Wotton Kearney by a recruitment agency will be treated as unsolicited and fees will not be payable.

No current opportunities that suit your skills/experience?

We’re always interested in speaking to lawyers, paralegals and support staff who see a future with us. You can register your details on our database by forwarding a copy of your CV to [e-mail] (for our Australian offices) or [e-mail] (for our New Zealand offices).