Executive Assistant & Office Manager — Part-Time

Vialto; Sydney; On-site; AUD 42,000 - 60,000; Part time

Job summary

Vialto Partners in Sydney is seeking a confident, highly organised Executive Assistant. This part-time role sits at the heart of our Sydney operations, supporting four Partners with calendar management, travel, expenses, and document preparation.

You will coordinate events, assist marketing efforts, manage onboarding and offboarding, and liaise with HR, IT and Finance to keep office running smoothly.

Qualifications

• Prior experience in office management and executive assistance.
• Proactive and positive attitude with exceptional organisational and communication skills.
• Confidence using tools like Microsoft Office, Docusign and Webinar tools.
• Thrives in a fast-paced environment and helps others succeed.
• Problem solver who uses initiative to solve problems as they arise.

Responsibilities

• Managing calendars, travel bookings, and expenses for four Partners.
• Assisting in creating presentations, client materials, and internal documents.
• Supporting marketing efforts including email campaigns, event invitations, and webinars.
• Maintaining client lists and assisting with debtor tracking and follow-ups.
• Coordinating onboarding for new team members and first-day support.
• Liaising with building management and ensuring the office is clean and welcoming.
• Organising client and team events across Sydney and APAC.
• Providing remote office support to the Adelaide team.

Skills

Office management

Executive assistance

Organisation

Communication

Microsoft Office

Docusign

Webinar tools

Problem solving

Tools

Microsoft Office Suite

Docusign

Webinar platforms

Job description

Vialto Partners in Sydney is seeking a confident, highly organised Executive Assistant. This part-time role sits at the heart of our Sydney operations, supporting four Partners with calendar management, travel, expenses, and document preparation.

You will coordinate events, assist marketing efforts, manage onboarding and offboarding, and liaise with HR, IT and Finance to keep office running smoothly.