Part-Time Office & Admin Assistant — Canberra

Women's Hospitals Australasia; Canberra; On-site; AUD 34,000 - 48,000; Part time

Job summary

Women's Healthcare Australasia in Canberra seeks a proactive, friendly part-time administrator to support day-to-day office operations and member services. The role covers front-of-office tasks, general administration, and coordinating with teams, with on-site work at our Mitchell, ACT office.

Applicants must be reliable, have intermediate MS Office skills, and the ability to prioritise a busy workload. On-the-job training and development opportunities are provided.

Qualifications

• Demonstrated outstanding communication skills (written & verbal).
• Ability to multitask and manage your time to cover a diversity of responsibilities.
• Intermediate experience with Microsoft Office Suite (Outlook, Word, Excel). Advantageous to have experience with Teams and SharePoint.
• Demonstrated ability to problem solve and prioritise within a busy office environment.
• Examples of having a positive, proactive, can-do attitude who brings energy to the team and is a self-initiator.
• Demonstrated experience in delivering accuracy of information, speed of processing & attention to detail.
• Demonstrated ability to adapt to and learn new IT systems (e.g. working with CRMs).
• Demonstrated ability to build rapport through telephone conversations with stakeholders.
• Understanding of the necessity of confidentiality.
• Advantageous: experience working or volunteering for not-for-profit; experience in healthcare sector.

Responsibilities

• Front-of-Office Functions including: answering and making phone calls; various regular administration tasks.
• General Office support including: supporting teams to connect and provide services to members; maintaining supplies; presenting a professional office environment; updating website content; keeping office and kitchen areas clean.
• Administration support to various teams as needed, varying month to month.

Skills

Communication skills

Multitasking

Problem solving

Attention to detail

Confidentiality

Phone rapport

Not-for-profit experience

Healthcare experience

Proactive attitude

Time management

Tools

Microsoft Office

Microsoft Teams

SharePoint

CRM systems

Job description

Women's Healthcare Australasia in Canberra seeks a proactive, friendly part-time administrator to support day-to-day office operations and member services. The role covers front-of-office tasks, general administration, and coordinating with teams, with on-site work at our Mitchell, ACT office.

Applicants must be reliable, have intermediate MS Office skills, and the ability to prioritise a busy workload. On-the-job training and development opportunities are provided.