Part-Time Governance & Board Secretariat Specialist

Catholic Healthcare; Sydney; Hybrid; AUD 60,000 - 80,000; Part time

Benefits offered by this job

Paid family leave (6 days)

Fitness Passport

Discounted health insurance

Job summary

Catholic Healthcare in Sydney is seeking a highly organised Board and Legal Administrator for a part-time hybrid role (4 days). You will support the Board, Company Secretariat and Legal teams with governance coordination and administration, ensuring timely meeting logistics and accurate records.

You’ll manage confidential calendars, documentation, and stakeholder engagement, while contributing to continuous improvement across governance processes in a values-led organisation.

Qualifications

• At least 3 years’ prior experience as a Board Administrator or in a similar governance, secretariat or executive administration role
• Strong experience managing calendars, meeting logistics and confidential administration for Executives, Directors or senior stakeholders
• Experience coordinating logistics with external stakeholders, including Board and Committee members
• Confidence using systems and applications such as Diligent, SharePoint, Excel, PowerPoint, Teams and Microsoft Office
• Excellent time management, prioritisation and organisational skills, with the ability to work under pressure
• Strong attention to detail and professional written and verbal communication skills
• Professionalism, discretion, resilience, initiative and a high level of personal integrity
• The ability to work with minimal supervision while contributing positively as part of a team
• Confidence using AI and technology to improve efficiency and productivity
• Willingness and ability to travel, including interstate travel and visits to aged care homes alongside Board members
• Willingness to be flexible on the days of the week worked – essential for attendance on Board Meeting days
• Experience in the aged care sector would be highly regarded

Responsibilities

• Coordinate CHL Board, Committee and subsidiary meetings, Board offsite visits and related logistics
• Manage and administer the Board Management System, including uploading Board and Committee packs in line with agreed publication dates
• Prepare meeting invitations, attendance registers, catering, room setup, technology requirements and relevant meeting materials
• Support Committee planning activity and maintain final documentation in appropriate SharePoint repositories
• Provide secretarial and administration support to the Company Secretariat and Legal teams
• Process invoices, credit card claims and general administrative tasks accurately and on time
• Maintain legal records, registers, databases, contracts and legal agreements
• Assist with annual and ad-hoc projects, document formatting and continuous improvement initiatives
• Maintain Board and Committee registers, minute books, Diligent resources and governance records

Skills

Governance coordination

Administration

Confidentiality

Time management

Stakeholder engagement

Board logistics

Tools

Diligent

SharePoint

Excel

PowerPoint

Teams

Microsoft Office

Job description

Catholic Healthcare in Sydney is seeking a highly organised Board and Legal Administrator for a part-time hybrid role (4 days). You will support the Board, Company Secretariat and Legal teams with governance coordination and administration, ensuring timely meeting logistics and accurate records.

You’ll manage confidential calendars, documentation, and stakeholder engagement, while contributing to continuous improvement across governance processes in a values-led organisation.