Part-Time Facilities Coordinator — Client Ops Pro (Qld)

Evolve Fm; Brisbane; Hybrid; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Hybrid working arrangements

Salary packaging

Competitive salary + super

Job summary

Centacare is seeking an experienced Project Coordinator to join the Transformation Team in Brisbane on a 12-month fixed-term contract with a strong possibility of extension.

You will support Project Managers, coordinate multiple workstreams, manage project documentation and maintain structured repositories. The role rewards strong organisation, proactive communication and the ability to adapt as priorities shift.

Qualifications

• Demonstrated experience in a Project Coordinator/Officer role.
• Experience maintaining project plans, registers and documentation.
• Strong written and verbal communication skills.

Responsibilities

• Support Project Managers across transformation initiatives.
• Maintain project plans, milestones and action registers.
• Coordinate meetings, workshops and project activities.
• Ensure documentation is current, stored correctly and accessible.

Skills

Project coordination

Stakeholder engagement

Documentation control

SharePoint

Communication

Organisation

Tools

SharePoint

Job description

Project Coordinator – Transformation

Centacare | Brisbane | Hybrid Working | 12-Month Fixed-Term Contract, with strong possibility of extension

Centacare is looking for an experienced Project Coordinator to join our Transformation Team on a 12-month fixed-term contract, with a strong possibility of extension.

We’re looking for someone who is warm, approachable and a genuinely strong communicator — someone who enjoys working with people, asks thoughtful questions and is eager to learn.

This role sits in an interesting space between being guided by experienced Project Managers and taking real ownership of coordinating complex processes. You’ll have support and direction around you, but you’ll also be trusted to keep work moving, bring structure to multiple workstreams, follow up actions and make sure the detail doesn’t get lost.

You’ll be curious, organised and comfortable learning as you go. You won’t be expected to know everything from day one, but you will need the confidence to ask questions, build relationships and gradually take greater ownership as your understanding grows.

It’s a great opportunity for someone who enjoys being the person who connects people, information and actions — bringing warmth to relationships and discipline to the way projects are coordinated.

You’ll need solid project coordination experience, strong working knowledge of at least one project management platform, and strong experience managing project documentation, document control and project repositories.

You’ll be someone who understands the importance of having the right document, in the right place, with the right version — and making sure the wider project team can actually find it when they need it.

About Centacare

Centacare is a purpose-led, not-for-profit organisation supporting individuals, children and families across Queensland.

Our people work across a diverse range of community services, providing care, support and practical assistance to people who need it.

As Centacare continues to evolve, we’re investing in new systems, technology and better ways of working.

Our Transformation Team plays an important role in making sure those projects are planned properly, coordinated effectively and implemented in a way that works for the people who use them.

The opportunity

As Project Coordinator, you’ll provide practical support across a portfolio of transformation projects.

You’ll work alongside Project Managers and stakeholders, helping keep plans current, actions moving, documentation controlled and stakeholders connected.

One day you might be coordinating a project meeting, updating actions and timelines and following up on dependencies.

The next, you could be maintaining the project repository, checking that key documents are current and correctly stored, preparing project reporting, supporting a system rollout or coordinating communication with impacted teams.

The role requires someone who enjoys structure but can also adapt when priorities shift.

What you’ll be doing

Your responsibilities will include:

• Supporting Project Managers across transformation, technology and process‑improvement initiatives
• Maintaining project plans, schedules, actions, milestones, project reports and key deliverables
• Coordinating meetings, workshops and project activities
• Preparing agendas, minutes, action registers and project documentation
• Following up actions and helping keep project owners accountable to agreed timeframes
• Managing project documentation throughout the project lifecycle
• Maintaining structured project repositories and ensuring information is current, complete and easy to locate
• Applying good document‑control practices, including version control, naming conventions, approvals and appropriate access
• Maintaining registers, templates, reports, decisions and other key project artefacts
• Ensuring project records are stored consistently and in accordance with agreed governance requirements
• Tracking risks, issues, dependencies and decisions
• Supporting project reporting and status updates
• Coordinating stakeholders across different teams and levels of the organisation
• Using project management software to track work, progress and priorities
• Supporting system implementations, new platforms and organisational change initiatives
• Helping develop and coordinate internal project communications
• Creating and maintaining project‑related SharePoint content
• Preparing presentations, updates, FAQs and briefing material where required
• Supporting multiple workstreams and adapting as project priorities change

About you

You’re a highly organized information management professional with experience working in engineering, infrastructure, mining, utilities, or other asset‑intensive industries. You understand the importance of high‑quality information in supporting project delivery, asset performance, and operational success.

You bring strong technical capability combined with excellent stakeholder engagement skills and are comfortable collaborating across multiple disciplines to establish and maintain robust information governance practices.

Experience supporting technology implementation, system change or broader organisational transformation would be particularly valuable.

You’ll ideally bring

• Demonstrated experience in a Project Coordinator, Project Officer or similar project delivery role
• Practical experience supporting projects from planning through to implementation
• Strong working knowledge of at least one recognised project management software platform
• Strong experience managing project documentation and document repositories
• Experience establishing or maintaining document‑control processes, folder structures, naming conventions, and version control
• Confidence working with SharePoint or similar document management/repository platforms
• Experience maintaining project plans, action registers, risk and issue registers, decision logs, schedules and project artefacts
• Confidence coordinating multiple workstreams, deadlines and competing priorities
• Strong stakeholder coordination and follow‑up skills
• Experience preparing project reports, meeting documentation and status updates
• Excellent organisation and attention to detail
• Strong written and verbal communication skills
• Confidence working with stakeholders from operational teams to senior leaders
• The ability to work independently and take ownership of agreed actions
• A proactive approach — you notice what needs to happen next and help make it happen

Why join Centacare?

• Work across technology, systems and organisational transformation projects
• Gain exposure to different parts of a large and diverse organisation
• Work closely with experienced Project Managers and senior stakeholders
• Build broader project delivery and transformation experience
• Contribute ideas and improve project processes, governance and ways of working
• Join a purpose‑led organisation supporting communities across Queensland
• Enjoy hybrid working arrangements
• Join initially on a 12-month contract, with a strong possibility of extension
• We offer a competitive salary + super + excellent benefits + salary packaging

Contact information

Interview and selection will be undertaken by Centacare technical or hiring staff. The contact details for the recruiting manager are available in the respective job portal in the posting area.