Part-Time Admin & Reception Specialist (Aged Care)

Montefiore; Woollahra Municipal Council; On-site; AUD 40,000 - 54,000; Part time

Benefits offered by this job

NFP salary packaging

Generous leave entitlements

Job summary

Montefiore is seeking an experienced Administration Assistant to join our Woollahra campus, delivering frontline Concierge and Reception services and providing administrative support to the Executive Care Manager and Deputy Care Manager.

The role includes rostering, minute-taking, general office duties, and processing invoices, with weekend and afternoon shifts required. A strong customer service focus and privacy awareness are essential.

Qualifications

• Excellent verbal and written communication skills.
• Available to work weekend and afternoon shifts.
• Ability to work well independently and in a team setting.
• Strong attention to detail and the ability to work well under pressure.
• Effective time management and organisational skills.
• High level of computer literacy.
• Professional and courteous manner and good understanding of privacy principles.

Responsibilities

• Rostering
• Recording and typing of meeting minutes and agendas
• General office functions including mailing, photocopying, archiving, faxing and stationery orders
• Preparing memos, letters and other correspondence
• Process incoming accounts (including invoices)
• Maintain client feedback box
• Assist with general inquiries from Consumers
• Communicate with Allied Health staff regarding appointments with Consumers
• Issue employment packs to new employees
• Maintain record of staff mandatory training, police checks and work rights
• Ensure changes to Consumer details are updated across all nursing files
• Ensure delivery of Consumer’s mail and newspapers
• Liaise with housekeeping to ensure Consumer suites are ready for new admissions

Skills

Verbal and written communication

Weekend and afternoon shifts

Independent and team work

Attention to detail

Time management

Computer literacy

Professional and courteous manner

Tools

Office software

Job description

Montefiore is seeking an experienced Administration Assistant to join our Woollahra campus, delivering frontline Concierge and Reception services and providing administrative support to the Executive Care Manager and Deputy Care Manager.

The role includes rostering, minute-taking, general office duties, and processing invoices, with weekend and afternoon shifts required. A strong customer service focus and privacy awareness are essential.