Part-Time Admin Assistant — Global Clinical Trials

Emerald Clinical Trials Inc.; Sydney; Hybrid; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Competitive Compensation

Career Growth

Employee Wellbeing

Global Opportunities

Job summary

Emerald Clinical Trials is seeking an Admin Assistant (AA) to provide comprehensive support for the local team. The role covers office management, scheduling, event planning, invoice/expense reporting, and project support with discretion and professionalism.

The AA will liaise with vendors, assist in employee onboarding/offboarding, coordinate IT and finance tasks, and help maintain a well-organized work environment.

Qualifications

• Proven experience as an administrative assistant
• Experience supporting multiple stakeholders or departments
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Responsibilities

• Provide comprehensive administrative support to the Emerald Clinical Trials team.
• Maintain a clean, organized, and safe office environment and manage supplies.
• Liaise with vendors to manage services and inquiries.
• Assist with onboarding and offboarding processes.
• Coordinate with IT for equipment-related requests.
• Assist with finance tasks including payments, reconciliations, and invoicing.
• Update the annual company calendar and organize events/BD activities.
• Support Legal and QA activities as required.
• Organize storage spaces and maintain records.
• Attend staff meetings and adhere to SOPs and guidelines.

Skills

Administrative support

Multitasking

Organizational skills

Communication skills

MS Office

Tools

Microsoft Office

Excel

Word

Outlook

PowerPoint

Job description

Emerald Clinical Trials is seeking an Admin Assistant (AA) to provide comprehensive support for the local team. The role covers office management, scheduling, event planning, invoice/expense reporting, and project support with discretion and professionalism.

The AA will liaise with vendors, assist in employee onboarding/offboarding, coordinate IT and finance tasks, and help maintain a well-organized work environment.