Admin Assistant, Australia (Part-time)

Emerald Clinical Trials; Sydney; Hybrid; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Competitive Compensation

Career Growth

Employee Wellbeing

Global Opportunities

Job summary

Emerald Clinical Trials is seeking an Admin Assistant (AA) to provide comprehensive support for the local team. The role covers office management, scheduling, event planning, invoice/expense reporting, and project support with discretion and professionalism.

The AA will liaise with vendors, assist in employee onboarding/offboarding, coordinate IT and finance tasks, and help maintain a well-organized work environment.

Qualifications

• Proven experience as an administrative assistant
• Experience supporting multiple stakeholders or departments
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Responsibilities

• Provide comprehensive administrative support to the Emerald Clinical Trials team.
• Maintain a clean, organized, and safe office environment and manage supplies.
• Liaise with vendors to manage services and inquiries.
• Assist with onboarding and offboarding processes.
• Coordinate with IT for equipment-related requests.
• Assist with finance tasks including payments, reconciliations, and invoicing.
• Update the annual company calendar and organize events/BD activities.
• Support Legal and QA activities as required.
• Organize storage spaces and maintain records.
• Attend staff meetings and adhere to SOPs and guidelines.

Skills

Administrative support

Multitasking

Organizational skills

Communication skills

MS Office

Tools

Microsoft Office

Excel

Word

Outlook

PowerPoint

Job description

** This position is 0.5FTE, working 19 hours per week, but the working days and hours can be adjusted depending on the situation. Ideally, working in office 2-3days a week.

At Emerald Clinical Trials, we are a global, full-service Contract Research Organization (CRO) with a rich heritage in the Asia-Pacific region. We are dedicated to advancing clinical research through scientific expertise and operational excellence, supporting biopharmaceutical, medical device, and diagnostic customers across all trial phases, from registration to post-marketing.

Our therapeutic expertise spans renal, cardiometabolic, and oncology—areas where we make a significant impact on improving global health.

At the heart of our success is our ability to combine global reach with local knowledge. Our on-the-ground teams work closely with local communities, building trust and ensuring diverse, representative patient recruitment. By prioritizing people, we deliver better engagement, more accurate data, and faster results—bringing therapies to patients in need.

About the Role

The Admin Assistant (AA) is a member of the Emerald Clinical Trials responsible for providing administrative support in a variety of capacities, including general office management responsibilities, scheduling, event/meeting planning, report generation, invoice/expense reporting and assisting in the completion of specially assigned projects. As the central administrative point of contact, the AA plays a vital role in ensuring smooth day-to-day operations. This position is essential in supporting the local team, liaising with vendors, and maintaining a well-functioning, clean, and organized work environment. The ideal candidate is detail-oriented, resourceful, and able to handle multiple priorities with professionalism and discretion.

Additionally, the AA is responsible for demonstrating professional demeanour and maintaining confidentiality in all interactions with both internal and external stakeholders.

Your Responsibilities

• Provide comprehensive administrative support to the local Emerald Clinical Trials team.

• Maintain a clean, organized, and safe office environment, including managing office stationery supplies.

• Liaise with company vendors to manage services, resolve queries, and maintain vendor relationships.

• Assist with onboarding and offboarding employees, ensuring a smooth transition process.

• Coordinate with and support the IT team on equipment-related requests.

• Assist with a range of finance-related tasks to ensure timely and accurate processing of payments, finance reconciliations, preparation of invoices, support bank payments in collaboration with regional finance.

• Update and maintain the annual company calendar and organize company events and Business Development (BD) activities.

• Assist with Legal and Quality Assurance (QA) activities as required.

• Organize storage spaces, locate and retrieve documents, and maintain proper records.

• Perform other ad hoc administrative duties as assigned by the local or regional leadership team.

• Support employees in group insurance enrolment and manage system update.

• Attend staff meetings as scheduled.

• Conducts all assigned tasks and adheres to company SOPs/guidelines and other regulatory guidelines.

• Perform other job functions or tasks as needed.

About You

• Proven experience as an administrative assistant or in a similar role

• Experience supporting multiple stakeholders or departments

• Strong organizational and multitasking skills

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Ability to multitask and prioritize effectively in a fast-paced environment

• Ability to work independently and handle confidential information

• Professional demeanor and strong interpersonal skills

Why Join Us?

At our core, Emerald Clinical Trials is committed to transforming clinical research by putting people first—both patients and our employees. By joining our team, you’ll be part of a global network of passionate professionals working together to deliver better research and outcomes for millions worldwide.

Here’s what makes us stand out:

• Purpose-Driven Work: You’ll contribute to clinical trials that genuinely improve lives, with a focus on therapies in renal, cardiometabolic, and oncology.

• Global Reach, Local Expertise: Our teams connect with local communities, building trust and meaningful engagement for every trial.

• Collaboration and Innovation: Work in a culture that values diverse perspectives and creative solutions to solve global health challenges.

What We Offer

We understand that great work happens when people feel valued and supported. That’s why we provide:

• Competitive Compensation: A tailored salary and benefits package to reflect your skills and experience.

• Career Growth: Access to a wealth of learning opportunities and a global network of scientific leaders to help you grow and develop in your role.

• Employee Wellbeing: Participate in programs and initiatives designed to promote work-life balance, health, and team connection, including global engagement surveys, recognition programs, and team-building events.

• Global Opportunities: Be part of a company with international reach, offering you exposure to diverse projects and clients.

• We are an equal-opportunity employer and encourage applications from all qualified candidates.