Paralegal - Corporate & Commercial | Hybrid Role

Engage Personnel; Melbourne; Hybrid; AUD 55,000 - 75,000; Full time

Job summary

Engage Personnel is seeking a Paralegal to support the Managing Partner and Head of Corporate & Commercial. Hybrid role across commercial and property matters, offering high-level secretarial and administrative support with hands-on involvement in property transactions and document preparation.

The ideal candidate will be organised, detail-oriented and able to work autonomously within a busy legal team, handling diaries, billing assistance and a range of drafting tasks while maintaining

Qualifications

• Experience in a law firm or legal support role.
• Strong commercial and/or property law exposure.
• Experience with PEXA, InfoTrack and ASIC searches.
• Knowledge of leasing and property transactions.
• Experience drafting or preparing Section 32 statements, vendor statements, and contracts of sale.
• Excellent written and verbal communication skills.
• Advanced Microsoft Word, Excel and Outlook skills.
• Strong typing skills (80+ WPM+).
• Exceptional organisation and time management.
• Ability to prioritise deadlines and manage a busy workload.
• Proactive, autonomous working style with high confidentiality.
• Collaborative, positive attitude and professionalism.

Responsibilities

• Provide high-level secretarial and administrative support to the Managing Partner and Corporate & Commercial team.
• Manage busy diaries, meetings and appointments.
• Coordinate team meetings, prepare agendas and record minutes.
• Prepare, format and finalise correspondence and legal documents.
• Assist with monthly billing, timesheets and expense management.
• Open, close and archive files.
• Maintain accurate filing and documentation.
• Prepare and manage legal correspondence and documents.
• Assist with Section 32 statements, vendor statements and contracts of sale.
• Prepare and assist with leases and leasing matters.
• Apply for rate and planning certificates.
• Conduct searches (InfoTrack, title, company and ASIC).
• Work with PEXA on property transactions.
• Support the team with legal research as required.
• Handle incoming calls, client enquiries and third-party correspondence.
• Arrange travel and other admin tasks.
• Digitally dictate and prepare documents.
• Provide general administrative support across the practice.
• Take ownership of ad hoc tasks and contribute wherever required.

Skills

Attention to detail

Excellent communication

Confidentiality

Autonomy

Time management

Typing 80+ WPM

Tools

MS Word

MS Excel

MS Outlook

InfoTrack

PEXA

ASIC searches

Job description

Paralegal - Corporate & Commercial | Hybrid Role

We are currently recruiting for an exciting opportunity for a Paralegal to support the Managing Partner and Head of the Corporate & Commercial Practice Team.

This is a fantastic opportunity for a highly organised and proactive legal support professional who enjoys variety, responsibility and working across commercial and property matters.

The Opportunity: Reporting directly to the Managing Partner, you will play an integral role in keeping the Corporate & Commercial team running smoothly. You’ll provide high-level legal secretarial and administrative support while also being hands-on across a range of property and commercial matters.

This role would suit someone who is confident working autonomously, has excellent attention to detail and enjoys being a trusted and valued member of a busy legal team.

What You'll Be Doing Your responsibilities will include:

• Providing high-level secretarial and administrative support to the Managing Partner and Corporate & Commercial team


• Managing busy diaries, meetings and appointments


• Coordinating team meetings, preparing agendas and recording minutes


• Preparing, formatting and finalising correspondence and legal documentation


• Assisting with monthly billing, timesheet entries and expense management


• Opening, closing and archiving files


• Maintaining accurate and up-to-date filing


• Preparing and managing legal correspondence and documentation


• Assisting with Section 32 statements, vendor statements and contracts of sale


• Preparing and assisting with leases and leasing matters


• Applying for rate and planning certificates


• Conducting InfoTrack, title, company and ASIC searches


• Working with PEXA on property transactions


• Supporting the team with legal research where required


• Managing incoming calls, client enquiries and third‑party correspondence


• Organising travel and other administrative requirements


• Digital dictation and document preparation


• Providing general administrative support across the practice


• Taking ownership of ad hoc tasks and contributing wherever required

Ideal Candidate

• Previous experience within a law firm


• Strong commercial and/or property legal experience


• Experience with PEXA, InfoTrack and ASIC searches


• Knowledge of leasing and property transactions


• Experience preparing Section 32s, vendor statements and contracts of sale


• Excellent written and verbal communication skills


• Advanced Microsoft Word, Excel and Outlook skills


• Strong typing skills, ideally 80+ WPM


• Exceptional organisation and time management


• The ability to prioritise competing deadlines and manage a busy workload


• A proactive approach and the confidence to work autonomously


• Strong attention to detail and a high level of professionalism


• A collaborative, positive and energetic attitude


• The ability to maintain complete confidentiality

Please note: Applications from law students or candidates currently studying law will not be considered. Applicants must have prior legal support experience.

All communication will be strictly confidential