Operations Support Officer

Jobtailor; Orange City Council; On-site; AUD 60,000 - 85,000; Full time

Job summary

Jobtailor in New South Wales, Orange region, seeks an organized Administrator to provide hands-on project and administrative support to the Regional Director and regional team.

You will coordinate projects, manage deadlines, maintain databases and collate reports while supporting pre-engagement checks and program delivery for regional activities.

Qualifications

• Proven project coordination skills and ability to manage competing priorities.
• High levels of initiative, enthusiasm, drive and energy.
• Experience providing operational and administrative support, particularly within remote or geographically dispersed teams.
• Strong communication and interpersonal skills across a range of channels.
• Ability to engage confidently with diverse stakeholders, including members, volunteers and staff.
• Current NSW Driver Licence.
• Certificate IV in Business/Office Administration or equivalent highly regarded.
• Experience with data analysis or working in a membership-based organisation advantageous.
• Successful completion of pre-employment Police check and Working with Children check prior to employment.
• Health/medical assessment may be required for some roles.

Responsibilities

• Provide hands-on project and administrative support to the Regional Director and regional team.
• Coordinate projects and initiatives, managing competing priorities, deadlines and milestones.
• Maintain member and volunteer databases.
• Collate information and prepare reports, documentation and correspondence.
• Support members and volunteers through pre-engagement and compliance checks.
• Assist with delivery of Vinnies programs including WE CARE, NILS, EAPA, Emergency Relief and Twinning.
• Support internal communications across members, volunteers and staff.
• Assist with local events, forums and regional activities.
• Build positive relationships with members, volunteers and staff across the region.
• Contribute to risk management, compliance and workplace health and safety.
• Identify opportunities to improve processes and support for regional teams.

Skills

Project Coordination

Communication

Stakeholder Engagement

Data Analysis

Administration

Education

Certificate IV In Business/Office Administration

Tools

Database Management

Report Preparation

Job description

• Provide hands-on project and administrative support to the Regional Director and regional team


• Coordinate projects and initiatives, managing competing priorities, deadlines and milestones


• Maintain member and volunteer databases


• Collate information and prepare reports, documentation and correspondence


• Support members and volunteers through pre-engagement and compliance checks


• Assist with delivery of Vinnies programs including WE CARE, NILS, EAPA, Emergency Relief and Twinning


• Support internal communications across members, volunteers and staff


• Assist with local events, forums and regional activities


• Build positive relationships with members, volunteers and staff across the region


• Contribute to risk management, compliance and workplace health and safety


• Identify opportunities to improve processes and support for regional teams

Requirements

• Proven project coordination skills and ability to manage competing priorities


• High levels of initiative, enthusiasm, drive and energy


• Experience providing operational and administrative support, particularly within remote or geographically dispersed teams


• Strong communication and interpersonal skills across a range of channels


• Ability to engage confidently with diverse stakeholders, including members, volunteers and staff


• Current NSW Driver Licence


• Certificate IV in Business/Office Administration or equivalent highly regarded


• Experience with data analysis or working in a membership-based organisation advantageous


• Successful completion of pre-employment Police check and Working with Children check prior to employment


• Health/medical assessment may be required for some roles

Core Competencies

Demonstrates strong project coordination and administrative support capabilities, with a focus on managing competing priorities and engaging effectively with diverse stakeholders. Proficient in maintaining databases, preparing reports, and contributing to compliance and risk management.

Highest-signal resume keywords

• Project Coordination


• Operational Support


• Strong Communication Skills


• Data Analysis


• Certificate IV In Business Administration

Hard Skills

• Project Management


• Data Analysis


• Report Preparation


• Database Management


• Compliance Checks

Soft Skills

• Interpersonal Skills


• Initiative


• Enthusiasm


• Relationship Building


• Stakeholder Engagement

Certifications & Qualifications

• Current NSW Driver Licence


• Certificate IV In Business/Office Administration

Industry Keywords

• Membership-Based Organisation


• Workplace Health And Safety


• Risk Management


• Volunteer Support


• Emergency Relief