Operations Support Administrator

The Davey Group; Toowoomba Regional; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Competitive pay based on experience

Career development and training across

Stability of an established group

Exposure to project coordination

Job summary

Grainmaster Silos, part of The Davey Group, is a Toowoomba-based manufacturer delivering grain storage solutions. We seek an organised Operations Support Administrator to coordinate site preparation, accommodation and travel for site teams, and to manage movements of people, equipment and materials.

You will support the operations team with scheduling, supplier liaison, reporting and compliance, ensuring sites are ready and crews are moved efficiently.

Qualifications

• Experience in administration, coordination, logistics or project support.
• Experience arranging accommodation or travel for multiple people.
• Strong organisational and administrative skills with attention to detail.
• Competent with Microsoft Office, especially Excel and Outlook.

Responsibilities

• Coordinating site preparation activities, including scheduling, supplier and contractor liaison, and confirmation of site readiness requirements.
• Arranging and managing accommodation bookings for site-based personnel, and maintaining accurate occupancy and booking records.
• Planning and booking travel and people movements, including flights, vehicles, transfers, and mobilisation and demobilisation schedules.
• Coordinating logistics for equipment, materials and consumables, including transport bookings, deliveries and collections.
• Maintaining mobilisation schedules, personnel movement registers and site contact lists, and communicating changes promptly to affected teams.
• Supporting site induction and access requirements by liaising with the WHS and compliance teams, and tracking that required tickets and inductions are current before personnel are mobilised.
• Preparing regular reporting on logistics activity, accommodation use and upcoming movements for management.
• Providing general administrative support to the operations team, including document control, correspondence and meeting coordination.

Skills

Administration

Coordination

Logistics

Project support

Communication

Tools

Excel

Outlook

MS Office

Job description

Grainmaster Silos, part of The Davey Group, is a Toowoomba-based manufacturer of grain storage silos, supplying and installing storage solutions for agricultural and commercial customers. The business relies on well-coordinated site work, with installation crews and materials mobilised to rural and regional locations across the country.

We are looking for an organised and proactive Operations Support Administrator to coordinate site preparation, accommodation, logistics and people movements. This is an operational support role, working closely with our project and operations teams to make sure every site is ready and every crew is accommodated, equipped and on the move as planned.

The Role

You will play a central support role in preparing sites for installation, arranging accommodation and travel for site-based personnel, and coordinating the movement of people, equipment and materials.

Key responsibilities include:

• Coordinating site preparation activities, including scheduling, supplier and contractor liaison, and confirmation of site readiness requirements
• Arranging and managing accommodation bookings for site-based personnel, and maintaining accurate occupancy and booking records
• Planning and booking travel and people movements, including flights, vehicles, transfers, and mobilisation and demobilisation schedules
• Coordinating logistics for equipment, materials and consumables, including transport bookings, deliveries and collections
• Maintaining mobilisation schedules, personnel movement registers and site contact lists, and communicating changes promptly to affected teams
• Supporting site induction and access requirements by liaising with the WHS and compliance teams, and tracking that required tickets and inductions are current before personnel are mobilised
• Preparing regular reporting on logistics activity, accommodation use and upcoming movements for management
• Providing general administrative support to the operations team, including document control, correspondence and meeting coordination

What We’re Looking For

• Demonstrated experience in an administration, coordination, logistics or project support role
• Experience arranging accommodation, travel or personnel movements for multiple people across multiple locations
• Strong organisational, administrative and follow-up skills
• Ability to manage competing priorities and changing schedules
• Strong communication skills, with confidence liaising with suppliers, contractors and site personnel
• High level of accuracy and attention to detail, with a methodical approach to record keeping
• Competent Microsoft Office skills, particularly Excel and Outlook
• Experience in construction, agriculture, manufacturing or other project-based industrial environments is highly regarded
• Experience supporting remote or regional site mobilisations, or familiarity with WHS induction and site access requirements, is an advantage

What We Offer

• Competitive rates of pay based on experience
• A varied, hands-on role at the centre of Grainmaster’s site operations
• Genuine exposure to project coordination and site logistics, with room to grow your scope over time
• Career development and training opportunities across the wider Davey Group
• The backing and stability of an established, diversified engineering and industrial services group

Grainmaster Silos, part of The Davey Group, is an equal opportunity employer. We encourage applications from all suitably qualified candidates.