Operations Manager — Flexible, Remote-Eligible

Ellipse Surveying; Canberra; Hybrid; AUD 35,000 - 60,000; Part time

Benefits offered by this job

Flexible hours

Job summary

Ellipse Surveying is a Canberra business delivering construction and land surveying services across the ACT and surrounding NSW. We are a small team that values efficiency and takes pride in looking after our people.

We are growing, while maintaining a friendly, supportive culture. We are seeking a proactive operations professional to own the systems, processes and day-to-day administration that keep the business running.

Qualifications

• Proven experience in business operations, HR, office management, or finance administration.
• Strong working knowledge of Xero, including payroll, reconciliation, and projects.
• Sound understanding of BAS, PAYG, superannuation, and ATO obligations.
• Familiarity with insurance renewals, procurement, and business compliance.
• Confident in Microsoft 365 suite and Adobe Acrobat.
• Excellent organisational skills and strong attention to detail.
• Effective communication skills and the ability to work independently.

Responsibilities

• Prepare and lodge BAS and manage all ATO obligations, including PAYG and STP.
• Administer superannuation payments and ensure ongoing compliance.
• Manage company's accounts through Xero, including reconciliation, accounts payable, invoicing through Xero Projects.
• Monitor accounts receivable and follow up outstanding debtors.
• Prepare, submit, and track progress claims through PayApps.
• Oversee all human resources functions, including recruitment, onboarding, offboarding, payroll, leave requests and staff records.
• Develop, implement, and maintain company policies and procedures.
• Establish and maintain project administration.
• Coordinate project procurement and assist with the preparation and submission of fee proposals, tenders, and RFT responses.
• Assist with client bookings, quoting, and project coordination.
• Provide daily support to directors and senior staff across scheduling, correspondence and project coordination.
• Administer Microsoft 365 user accounts and licensing, including setting up new staff, maintaining access, and managing software subscriptions.
• Manage document control, including templates and the SharePoint and OneDrive folder structure.
• Manage all company insurances and business compliance, including workers' compensation and business insurance renewals and the Secure Local Jobs Code.
• Oversee Work Health and Safety (WHS Plans and SWMS) requirements across jobs and the office.
• Equipment & Office Operations
• Manage the company vehicle fleet, including registrations, servicing, and insurance.
• Order and manage equipment, office supplies, and staff uniforms.
• Maintain survey equipment calibration and compliance records.

Skills

Organisational skills

Communication skills

Independent work

Problem solving

Tools

Xero

Microsoft 365

SharePoint

Adobe Acrobat

Job description

Ellipse Surveying is a Canberra business delivering construction and land surveying services across the ACT and surrounding NSW. We are a small team that values efficiency and takes pride in looking after our people.

We are growing, while maintaining a friendly, supportive culture. We are seeking a proactive operations professional to own the systems, processes and day-to-day administration that keep the business running.