Onsite Studio Operations & Project Coordinator

Third Element Studio; Mornington; Vor Ort; AUD 70.000 - 85.000; Teilzeit

Benefits dieser Stelle

Superannuation

Onsite role

Flexible 3–5 days per week

Zusammenfassung

Third Element Studio on the Mornington Peninsula is seeking a highly organised Studio Operations & Project Coordinator. This role supports the Director and design team in coordinating residential projects, workflows, consultants and communications to keep projects progressing smoothly.

You will manage project visibility in Accelo, follow through actions, and assist with planning, scheduling and client onboarding.

Qualifikationen

• Exceptionally organised and detail focused.
• Proactive and comfortable taking ownership of tasks.
• Strong at following matters through to completion.

Aufgaben

• Coordinate project workflows, milestones, tasks and deadlines across multiple residential projects.
• Maintain accurate project information within Accelo and ensure visibility of actions.
• Monitor outstanding actions and follow up staff, clients, consultants and authorities.
• Assist with workload planning and project scheduling.
• Identify stalled projects and upcoming deadlines before they become issues.
• Coordinate consultant quotations, appointments and documentation.
• Assist with planning permit and building permit administration.
• Process RFIs and coordinate required actions.
• Purchase property information and organize supporting project documentation.
• Manage routine project correspondence, documents and filing.
• Assist with client onboarding and new project setup.
• Follow up on client information, documentation, approvals and signatures.
• Answer calls and filter/direct enquiries professionally.
• Capture actions from calls and emails and allocate them appropriately.
• Support the Director with diary management and weekly priorities.
• Prepare draft responses for Director review.
• Help maintain and improve studio systems, templates, and procedures.

Kenntnisse

Organisation

Project coordination

Communication

Systems thinking

Time management

Tools

Accelo

Jobbeschreibung

Third Element Studio on the Mornington Peninsula is seeking a highly organised Studio Operations & Project Coordinator. This role supports the Director and design team in coordinating residential projects, workflows, consultants and communications to keep projects progressing smoothly.

You will manage project visibility in Accelo, follow through actions, and assist with planning, scheduling and client onboarding.