Office Operations Manager — Admin & Contracts

Rashi Joshi; Newcastle City Council; On-site; AUD 72,000 - 88,000; Full time

Job summary

AMC Facility Management Pty Ltd is seeking an experienced Office Manager to oversee administrative functions that support daily operations across cleaning and facility management services. Reporting to senior management, you will manage office systems, staff coordination, client communications and compliance processes.

The role requires a Diploma in Business Administration or related field and at least one year of relevant experience, with preference for candidates familiar with the facilities

Qualifications

• Diploma or higher qualification in Business Administration, Management or a related discipline.
• At least one year of relevant experience in an Office Manager or senior administrative role.
• Experience in cleaning, facilities management, or service-based industries is highly regarded.

Responsibilities

• Plan, organize and direct the administrative operations to support office delivery across residential and commercial services.
• Develop and review policies and workflows to improve operational efficiency and regulatory compliance.
• Supervise administrative staff and coordinate with field-based teams to support operations.
• Oversee client service contracts, work schedules and documentation to ensure timely coordination between office and field teams.
• Manage office budgets and authorize procurement of office resources and supplies.
• Establish and maintain administrative systems for contracts, records, and regulatory reporting.
• Coordinate HR administration including recruitment support and onboarding processes.
• Liaise with clients, suppliers, contractors and regulatory authorities on administrative and contractual matters.

Skills

Office management

Communication skills

Microsoft Office

Education

Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

AMC Facility Management Pty Ltd is seeking an experienced Office Manager to oversee administrative functions that support daily operations across cleaning and facility management services. Reporting to senior management, you will manage office systems, staff coordination, client communications and compliance processes.

The role requires a Diploma in Business Administration or related field and at least one year of relevant experience, with preference for candidates familiar with the facilities