Full-time Contract Administrator

Rashi Joshi; Sydney; On-site; AUD 99,000 - 121,000; Full time

Job summary

Kevlins Facility Management Services is seeking a Full-time Contract Administrator to manage head contracts, subcontracts and supplier agreements in Bella Vista, NSW. You will coordinate subcontractor procurement and maintain contract registers while supporting project delivery.

The role requires a Diploma in Management and at least 1 year of contract administration experience within the Australian facility management industry, with strong attention to detail, time management and stakeholder

Qualifications

• Diploma in Management or related discipline required.
• At least 1 year of contract administration experience in Australian facility management industry mandatory.
• High attention to detail and time management skills.
• Sound knowledge of facilities management contracts, subcontract administration and procurement.
• Able to perform under pressure.
• Strong organisation, stakeholder management and communication skills.
• A valid driver's licence.

Responsibilities

• Administer head contracts, subcontracts and supplier agreements.
• Coordinate subcontractor procurement, including scopes, tender comparisons, negotiations and trade letting.
• Prepare and manage claims, variations, extension of time notices and correspondence.
• Track project budgets, commitments, actual costs, forecasts and cashflow.
• Monitor commercial performance and identify emerging cost, scope and contractual risks.
• Liaise with clients, site teams, subcontractors and suppliers.
• Maintain accurate contract registers, cost records and project documentation.
• Stay up to date with legislative changes and make adjustments as required.

Skills

Contract admin

Subcontract procurement

Claims management

Budget tracking

Stakeholder liaison

Communication

Documentation

Legislative updates

Time management

Driver's licence

Education

Diploma in Management

Job description

Kevlins Facility Management Services Business Address: 22 Stock Farm Ave, Bella Vista NSW 2153

Position Title: Full-time Contract Administrator

Annual Salary: A$ 110,000 + Superannuation

Kevlins Facility Management Services is a growing Australian company providing high-quality commercial and specialised cleaning and facility management services across a diverse range of industries. We are committed to delivering reliable, professional and client-focused services while maintaining high standards of quality, safety and compliance.

Tasks include:

• Administer head contracts, subcontracts and supplier agreements
• Coordinate subcontractor procurement, including scopes, tender comparisons, negotiations and trade letting
• Prepare and manage claims, variations, extension of time notices and correspondence
• Track project budgets, commitments, actual costs, forecasts and cashflow
• Monitor commercial performance and identify emerging cost, scope and contractual risks
• Liaise with clients, site teams, subcontractors and suppliers
• Maintain accurate contract registers, cost records and project documentation
• Stay up to date with legislative changes and make adjustments as required.

Skill level required:

• A minimum of Diploma in Management or related discipline.
• A minimum of 1 year of contract administration experience within the Australian facility management industry is mandatory.
• High attention to detail and time management skills.
• Sound knowledge of facilities management contracts, subcontract administration and procurement
• Able to perform under pressure.
• Strong organisation, stakeholder management and communication skills
• A valid driver's licence.