Office Manager

BlueRock Group; Manly; Hybrid; AUD 78,000 - 85,000; Full time

Job summary

BlueRock is seeking an experienced Office Manager to oversee the operational and administrative backbone of a fast-moving, multi-market business. The role spans Australia, Europe and beyond, coordinating office systems, workflows and budgets across Australian operations and a global calendar.

You will be highly organized, discreet and confident working independently, supervising support resources and handling onboarding and HR documentation, with travel to Melbourne as needed.

Qualifications

• Prior experience in office management, business operations or senior administrative support is essential.
• Experience supporting cross-functional teams, business owners or international stakeholders is highly regarded.
• Demonstrated ability to develop administrative systems, manage office workflows and improve operational processes.
• Strong written and verbal communication skills.
• High levels of discretion, professionalism and confidence representing the business externally.
• Genuine capability and willingness to work European hours when business requirements demand it.
• A bachelor’s degree or higher in Business, Management, Administration or a related discipline is preferred.

Responsibilities

• Oversee day-to-day office operations, workflow coordination and administrative priorities.
• Establish, maintain and improve office procedures and administrative systems.
• Coordinate office administration, business support activities and team workflows across relevant systems and platforms.
• Manage expenses, invoicing, supplier coordination, records management and accounts support.
• Monitor office budgets and administrative expenditure, identifying opportunities to improve cost control and operational efficiency.
• Liaise with internal stakeholders, external suppliers and service providers to resolve operational matters and maintain service standards.
• Monitor operational processes and recommend practical improvements to systems, workflows and resource allocation.
• Supervise and coordinate support resources to ensure administrative work is completed efficiently and to an appropriate standard.
• Support personnel administration where required, including onboarding, leave coordination, training logistics and routine HR documentation.
• Exercise sound judgement, manage competing priorities and work with minimal supervision.
• Travel to Melbourne occasionally for operational and administrative requirements.

Skills

Office management

Operations

Administrative support

Cross-functional collaboration

Education

Bachelor's degree in Business/Management

Tools

Office systems

Job description

We are recruiting on behalf of Blaylock Pty Ltd/MiniMBAfor an experienced Office Manager to oversee the operational and administrative backbone of a fast-moving, multi-market business.

The portfolio spans Australia, Europe and beyond across media, education, consulting and corporate advisory. You will establish and maintain effective office systems, coordinate administrative workflows, supervise support resources, and ensure the business support function operates efficiently across Australian operations and a global calendar.

This is an opportunity for someone highly organised, polished, discreet and confident working independently. If you enjoy variety, pace and genuine responsibility, we would love to hear from you.

Key responsibilities

• Oversee day-to-day office operations, workflow coordination and administrative priorities.
• Establish, maintain and improve office procedures and administrative systems.
• Coordinate office administration, business support activities and team workflows across relevant systems and platforms.
• Manage expenses, invoicing, supplier coordination, records management and accounts support.
• Monitor office budgets and administrative expenditure, identifying opportunities to improve cost control and operational efficiency.
• Liaise with internal stakeholders, external suppliers and service providers to resolve operational matters and maintain service standards.
• Monitor operational processes and recommend practical improvements to systems, workflows and resource allocation.
• Supervise and coordinate support resources to ensure administrative work is completed efficiently and to an appropriate standard.
• Support personnel administration where required, including onboarding, leave coordination, training logistics and routine HR documentation.
• Exercise sound judgement, manage competing priorities and work with minimal supervision.
• Travel to Melbourne occasionally for operational and administrative requirements.

About you

• Prior experience in office management, business operations or senior administrative support is essential.
• Experience supporting cross-functional teams, business owners or international stakeholders is highly regarded.
• Demonstrated ability to develop administrative systems, manage office workflows and improve operational processes.
• Strong written and verbal communication skills.
• High levels of discretion, professionalism and confidence representing the business externally.
• Genuine capability and willingness to work European hours when business requirements demand it.
• Spanish and/or German language skills are not essential but will be highly regarded.
• A bachelor’s degree or higher in Business, Management, Administration or a related discipline is preferred.

• Full-time position based in Manly, NSW, with hybrid working arrangements.
• Salary:$78,000 - $85,000, dependent on experience.
• Occasional Melbourne travel, with reasonable travel costs covered.
• A varied role with meaningful responsibility and senior-level exposure.

BlueRock is a workplace committed to equal employment opportunities regardless of age, citizenship, colour, disability, gender and gender identity, marital status, nationality, race, sexual orientation, or veteran status.