Office Assistant/Junior Receptionist

Exant Advisory; City of Brisbane; On-site; AUD 45,000 - 55,000; Full time

Job summary

Exant Advisory is seeking an Office Assistant to support daily office operations in Brisbane. The role involves reception duties, answering calls, greeting guests, and performing general administrative tasks to maintain an efficient office environment.

You will assist with meetings, filing, mail, and event setup while ensuring a professional and welcoming atmosphere for staff and clients. A proactive team player attitude is essential.

Qualifications

• Experience in administrative support or receptionist duties.
• Ability to manage multiple tasks and prioritise in a fast-paced environment.
• Willingness to assist with event setup and office logistics.

Responsibilities

• Answer incoming phone calls and welcome guests.
• Assist with tea/coffee orders and maintain a professional demeanour.
• Provide general administrative support: mail, stationery, meeting room upkeep, and document delivery.
• Help with set-up of internal and external events.

Skills

Attention to detail

Flexible multitasking

Time management

Team player

Problem solving

Interpersonal skills

Job description

Welcome to Exant Advisory: where new ideas flourish and careers thrive.

Are you ready to shape the future of business and make a real difference in the lives of clients? At Exant Advisory (Exant), we believe strong relationships, collaboration, experience and new thinking are the keys to lasting success—for our clients, our team, and you.

Exant combines the multi-disciplined specialist knowledge expected in a top-tier firm with the approachability and care factor of an independent firm.

Exant Advisory is a relationship-focused firm, combining over 40 years’ experience with new thinking to deliver practical, tailored solutions across accounting, audit, business advisory and business consulting, corporate finance, HR & IR consulting, outsourcing, superannuation, tax and wealth management.

With 14 partners and more than 160 professionals, we collaborate closely with clients to develop bespoke strategies, drawing on our deep expertise and forward-looking approach. We prioritise people and relationships, investing in the ongoing success of our clients, our team, and the wider community.

Experience. New Thinking.

Position Summary

An Office Assistant supports the daily operations of an office by performing a variety of administrative tasks. This role is essential for maintaining an organised, efficient, and productive office environment. Office Assistants are responsible for ensuring that the office runs smoothly. This open role also requires assisting with reception duties.

Key Responsibilities

Provision of support to reception by answering incoming phone calls, taking messages, answering queries, and welcoming guests. Taking and fulfilling tea and coffee orders. Maintaining a professional and welcoming demeanour when dealing with internal and external stakeholders.

General administrative duties necessary for the smooth operation of the office, including but not limited to:

• Provision of support to reception by answering incoming phone calls, taking messages, answering queries, and welcoming guests. Taking and fulfilling tea and coffee orders. Maintaining a professional and welcoming demeanour when dealing with internal and external stakeholders.
• General administrative duties necessary for the smooth operation of the office, including but not limited to:
• Upkeep of kitchens on level 11 and 12
• Meeting rooms to be always kept clean, tidy and appropriately stocked
• Stationery areas remain well stocked
• Stationery room – unpacking deliveries and checking against invoices.
• Paper is in printers and toner cartridges packed up and organised for collection.
• Refiling toiletries and ensuring air fresheners are in bathrooms.
• Fridges kept tidy and clean.
• Furniture moving and assembly.
• Providing administrative cover elsewhere when required
• Managing incoming and outgoing mail on a daily basis including operating the franking machine.
• To collect and deliver documents from Clients.
• To help with the set-up of internal and external events.

This list of responsibilities is not exhaustive, and other reasonable duties may be assigned as required to meet business needs.

Key Skills and Attritbutes

• Strong attention to details and accuracy of work
• Flexibility to perform different and varied tasks
• The ability to work under pressure and effectively manage time and prioritisation of tasks
• Motivated to work as part of a team in addition to completing individual regular tasks
• Strong problem-solving skills
• Excellent interpersonal skills, including the ability to consult with peers.

Discover the benefits of working at Exant

At Exant, your talents are nurtured, your ambitions are celebrated, and your well-being is our top priority. As a valued member of our team, you’ll experience more than just a job—you’ll find a supportive environment where professional growth and personal fulfillment go hand in hand. From opportunities for ongoing learning to a culture that champions balance and innovation, Exant is dedicated to empowering you every step of the way. Explore the unique advantages of joining our community:

• Employee assistance program
• Flexible arrangements
• Volunteering opportunities
• Employee referral program
• Charity and community events
• Social club and activities
• Discounts on products and services
• Learning and development programs
• Study assistance
• Parental leave payments
• Years of service rewards
• Recognition rewards

Join Us—Shape Your future with Exant

We invite you to discover the opportunity to join a team that challenges the status quo, drives positive change, and makes a real-world impact every day. Whether you’re just beginning your career or looking to reach new heights, Exant is where your future can flourish.

Experience New Thinking. Experience Exant.