Office and People Operations Administrator, BTIG APAC

btig27; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

BTIG seeks a proactive Office and People Operations Administrator to support APAC offices with administrative, HR, and events duties. You will help streamline processes, answer inquiries, and contribute to employee lifecycle projects.

The role requires cross-office coordination across Australia, Hong Kong, and Singapore, providing a positive employee experience and data integrity within the HRIS.

Qualifications

• 4-8 years of experience in office administration, HR administration, or EA role.
• Experience supporting multi-office or regional operations in APAC is highly regarded.
• Exposure to onboarding and offboarding processes and HRIS platforms advantageous.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong oral and written communication skills; attention to detail and organization.

Responsibilities

• Facilities & building management liaison with landlords and building management across APAC.
• Business continuity support including emergency procedures and contact lists.
• Act as WHS Officer in compliance with Australia health and safety obligations.
• Onboarding, new hire orientation and data entry into the HRIS.
• Maintain HRIS data accuracy and conduct regular data audits and cleanup.

Skills

Office administration

HR administration

Executive support

HRIS

MS Office

Communication

Organization

Education

Bachelor's degree in Business Administration

Tools

HRIS

Microsoft Office Suite

Job description

BTIG seeks a motivated and organized Office and People Operations Administrator. This role will be divided between office administration, events management, and operational people oversight for the APAC region. In APAC, we are a small team of 60+ employees based across Australia, Hong Kong, and Singapore. You will contribute to a positive employee experience by streamlining processes and responding to enquiries. Basic HR knowledge is a benefit as you will have the opportunity to work on employee lifecycle projects.

Role and Key Responsibilities

• Facilities & building management liaison : Coordinating with landlords/building management across APAC offices on maintenance, and lease-related matters.
• Business continuity support : Maintaining office emergency procedures, contact lists, and assisting with BCP planning.
• Health, Safety & Wellbeing (WHS) : Acting as the WHS Officer in compliance with local workplace health and safety obligations within Australia.
• Employment cycle : Responsible for onboarding, new hire orientation, and data entry into the HRIS.
• HRIS Management : Maintaining the Human Resources Information System to ensure data accuracy and efficient record-keeping. Ensuring the accuracy and integrity of organizational data by performing regular data audits and cleanup.
• Travel and expense oversight : Partnering with senior leaders on travel, meeting scheduling, and expenses.
• Office administration : Ordering supplies and working with vendors.
• Communications: Internal communications support , scheduling training, and organizing events and engagement activities.

Requirements

• 4-8 years of experience in office administration, HR administration, or executive assistant role, ideally within financial services or a similarly regulated, professional services environment.
• Prior experience supporting multi-office or regional operations across APAC is highly regarded.
• Experience working with or supporting senior leaders in a fast-paced environment.
• Exposure to onboarding and offboarding processes, employment lifecycle administration, and experience with HRIS platforms is advantageous.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Strong oral and written communication skills.
• Excellent interpersonal skills, attention to detail, and organization skills.
• Initiative to follow through on tasks and problem solve.
• Ability to work independently and identify opportunities to value-add.

Qualifications

• Bachelor's degree in business administration, Human Resources, or a related field preferred.
• Relevant certifications (e.g., Certificate IV in Human Resources, Business Administration, or WHS) are advantageous but not mandatory if offset by experience.

Important Notes

Must be authorized to work in Australia.

What's in it for you?

We are a small but friendly team in BTIG APAC. We genuinely care about our people and our clients. This is a great opportunity for the right candidate to create an impact and develop skills across the suite of Administration, People, and Culture initiatives.

About BTIG

BTIG is a global financial services firm specializing in institutional trading, investment banking, research and related brokerage services. With an extensive global footprint and more than 750 employees, BTIG, LLC and its affiliates operate out of 23 cities throughout the U.S., and in Europe, Asia and Australia. BTIG offers execution, expertise and insights for equities, equity derivatives, ETFs and fixed income, currency and commodities (futures, commodities, foreign exchange, interest rates, credit, and convertible and preferred securities). The firm's core capabilities include global execution, portfolio, electronic and outsource trading, investment banking, prime brokerage, capital introduction, corporate access, research and strategy, commission management and more.

https://www.btig.com/Disclosures.aspx

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. BTIG is an equal opportunity employer Minorities/Females/People with Disabilities/Protected Veterans/Sexual Orientation/Gender Identity.

Disclaimer: https://www.btig.com/disclaimer.aspx