Office and Employee Experience Administrator

Moët Hennessy; Sydney; On-site; AUD 60,000 - 90,000; Full time

Job summary

Moët Hennessy Australia Head Office in Sydney invites applications for an Office and Employee Experience Administrator. You will support office operations, facilities, procurement, HR events, and external relations, while partnering with the Executive Assistant to ensure a professional, secure, and engaging workplace.

You will contribute to employee engagement initiatives, manage onboarding/offboarding logistics, and coordinate internal and external events within a luxury, multinational

Qualifications

• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Experience coordinating external stakeholders and events is a plus.
• Knowledge of local workplace compliance in Australia is beneficial.

Responsibilities

• Manage daily office operations and facilities to ensure a safe, brand-aligned environment.
• Coordinate onboarding/offboarding, reception, and visitor logistics.
• Support HR administrative activities across the employee lifecycle and events.
• Assist with budget tracking, invoicing, and vendor management.

Skills

Organizational skills

Communication

Stakeholder coordination

Multinational experience

Education

Tertiary education in business administration or equivalent

Tools

Microsoft Office (Excel, PowerPoint)

Concur SAP

Job description

At Moët Hennessy, We Don't Just Create Exceptional Experiences – We Live Them.

For generations, our 27 Maisons, including Dom Pérignon, Veuve Clicquot, and Hennessy, have defined luxury. Now, it's your turn. Imagine a career fueled by passion and creativity, where you redefine what's possible. We seek individuals who thrive in collaborative environments, sharing our love for craftsmanship, elegance, and integrity. We celebrate diversity and the pursuit of excellence.

Position

The Opportunity.......

At Moët Hennessy, We Don't Just Create Exceptional Experiences – We Live Them.

For generations, our 27 Maisons, including Dom Pérignon, Veuve Clicquot, and Hennessy, have defined luxury. Now, it's your turn. Imagine a career fueled by passion and creativity, where you redefine what's possible. We seek individuals who thrive in collaborative environments, sharing our love for craftsmanship, elegance, and integrity. We celebrate diversity and the pursuit of excellence.

We are excited to announce the opening for an Office and Employee Experience Administrator, reporting to the Human Resources Director. As the Office and Employee Experience Administrator, you will serve as the operational backbone of the Moët Hennessy Australia Head Office, located in Sydney, ensuring the smooth and effective running of all office administration, facilities, and external stakeholder coordination. Working closely with the Executive Assistant, you will be responsible for office operations and facility management, procurement and expense control, reception and administrative support, HR event logistics, industry association and external relations management, as well as coordinating local employee engagement events. By delivering a professional, safe, and culturally appropriate work environment, you will play a pivotal role in upholding the standards of Moët Hennessy and the LVMH Group and enabling the team to perform at its best.

Job Responsibilities

Office Operations & Management

• Manage day-to-day office operations, ensuring a safe, clean, well-maintained, and brand-aligned work environment.
• Act as the primary liaison with the landlord and building management coordinating office maintenance and cleaning services in partnership with the Executive Assistant.
• With guidance from the Executive Assistant coordinate office maintenance, cleaning services, and vendor management.
• Ensure compliance with local workplace safety requirements, policies, and procedures, including the coordination of fire drills and other related exercises.
• Maintain and manage a clean and tidy office environment daily.
• Manage and stock the Sydney office bar; ensuring adherence to the Bar Guidelines.
• Coordinate employee onboarding and offboarding logistics, including access passes, locker allocation and communication. Partner with Finance to track office expenses.
• Ensure timely and accurate processing of invoices related to rent, utilities, couriers, office services and other relevant suppliers.
• Source and manage procurement of office supplies, equipment, stationery, and kitchen supplies; monitor inventory levels and replenish stock proactively.

Reception & Administrative Support

• Act as the primary point of contact for the office, providing a professional and welcoming experience.
• Managing visitor logistics, building access, meeting rooms, hospitality arrangements, and general enquiries.
• Manage incoming and outgoing mail, deliveries, and courier bookings.
• Manage company email correspondence.
• Maintain internal contact lists, office calendars, and shared information systems.

Employee Administration & Event Support

• Support HR administrative activities across the employee lifecycle.
• Assist with the administration of recognition programs, benefits, recurring invoice processing, and employee communications.
• Prepare and maintain HR and office-related reports as required.
• Partner with HR to support employee engagement initiatives, celebrations, training programs, and internal events.
• Collaborate with HR to plan and execute employee events (kick-offs, celebrations, team-building, internal communications and training).
• Act as a key member of the Culture Club, supporting the leads with the planning, coordination and execution of events.

Events & External Relationship Management

• Support the Executive Assistant in coordinating monthly and adhoc townhalls, brand immersions and other business-wide events.
• Coordinate office events, meetings, conferences, and training sessions, including venues, catering, communications, and logistics.
• Serve as primary contact for industry associations
• Manage memberships, event registrations, and correspondence.
• Coordinate company participation in association events and CSR initiatives.
• Track industry activities to support corporate visibility and stakeholder relationships.

Executive Support

• Provide ad hoc administrative support to Executive Committee members in partnership with the Executive Assistant.
• Support the coordination of presentations, meetings, off-sites, and leadership events as required.
• Provide support to the Managing Director during periods of Executive Assistant leave.

Profile

We are looking for unique and amazing talent. Join us if you have…

Education

• Preferred qualifications include tertiary education in business administration or equivalent experience

Professional Experience

• 3-5 years in office administration, or facilities coordination.
• Experience in a multinational environment; luxury, FMCG, or consumer goods sectors a plus.
• Familiarity with industry association management or external stakeholder coordination is an advantage.
• Knowledge of local workplace compliance in Australia beneficial

Technical Skills

• Proficiency in Microsoft Office (Excel for budgeting/reporting, PowerPoint). Budget and expense management capabilities.
• Working knowledge of Concur SAP is a plus.

Personal & Interpersonal Skills

• Strong organizational skills; ability to manage multiple priorities and meet deadlines.
• Exceptional communication, networking, and interpersonal skills.
• Professional external-facing presence and confidence.
• Service-oriented, proactive, and solutions-focused.
• High discretion and integrity with confidential information.
• Composed under pressure; with a logical approach to decision making and solution-oriented mindset when dealing with issues.
• Independent and autonomous, yet collaborative and supportive team player.

Additional Information

When you join Moët Hennessy…

• You embark on a career journey with the leaders of luxury wines, champagnes, and spirits, within the prestigious LVMH Group.
• You enter a world of possibility where career development opportunities across our 5 global regions and within the entire LVMH Group are unmatched.
• You join a passionate workforce within our internationally diverse and inclusive teams, exploring the rich heritage of our Maisons and shaping the next chapter of our story
• You discover our essential relationship with our terroirs and the soils that define our products. Through our Living Soils Living Together program, we are committed to regenerating soils, reducing climate impact, and empowering communities for a sustainable future.
• You will share in our passion for hosting, the art of living, and creating products that celebrate life’s most memorable milestones, always experienced through responsible tasting.

Ready for a world of possibilities? Discover Moët Hennessy today!