Office Administrators

Hornery Trading Group; Moranbah; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Monday to Friday roster with flexible/

Flexible hours

Supportive leadership team

Emphasis on safety and continuousimpr

Job summary

Hornery Water & Transport is seeking an organised Administrator to join our Moranbah team. You will support fleet, compliance and safety initiatives, maintaining accurate records and assisting with audits.

Working with workshop, drivers and management, you’ll help sustain high safety and operational standards, while keeping systems organised and compliant in a fast-paced, small team environment.

Qualifications

• Experience in administration within transport/logistics or compliance environments.
• Strong organisational skills with attention to detail.
• Excellent written and verbal communication abilities.
• Ability to prioritise multiple tasks and meet deadlines.
• Proficient with MS Office 365 and electronic management systems.
• Holder of a current Queensland Driver Licence.
• Trainer/Assessor qualifications or site inductions (desirable).

Responsibilities

• Monitor and maintain driver, vehicle and site compliance requirements.
• Process driver dockets and workshop documentation, reconciling paperwork.
• Conduct compliance checks, audits and inspections across workshop operations.
• Assist with internal and external compliance audits.
• Support onboarding, inductions and training records for new employees.
• Coordinate and record random Drug & Alcohol testing.
• Audit plant, trucks and equipment to ensure standards.
• Maintain electronic and hard-copy records with confidentiality.
• Respond to enquiries with professional customer service.
• Monitor productivity and prepare reports for management.
• Promote a positive safety culture and continuous improvement.

Skills

Admin experience

Transport/logistics exposure

Organisational skills

Written communication

Verbal communication

Multitasking

Independent worker

Problem solving

MS Office 365

Driver Licence (Queensland)

Tools

MS Office 365

Job description

Hornery Water & Transport are seeking an organised, proactive and reliable Administrator to join our Moranbah team.

The role is integral to the smooth day-to-day operation of our business, providing administrative, compliance and safety support to ensure our fleet, people and systems continue to operate efficiently and safely.

If you thrive in a fast-paced small team, enjoy variety in your day, and take pride in keeping systems organised and compliant, we'd love to hear from you.

About the Role

You will support the business by maintaining fleet, compliance systems, assisting with safety initiatives and ensuring accurate fleet and maintenance records.

Working closely with our workshop, drivers and management team, you'll play a key role in maintaining the high operational and safety standards Hornery Water & Transport is known for.

Key Responsibilities

• Monitor and maintain driver, vehicle and site compliance requirements

• Process driver dockets and workshop documentation, reconciling paperwork and resolving discrepancies

• Conduct compliance checks, audits and inspections across workshop operations

• Assist with internal and external compliance audits

• Support onboarding, inductions and training records for new employees

• Coordinate and record random Drug & Alcohol testing

• Audit plant, trucks and equipment to ensure they meet company and site standards

• Maintain electronic and hard-copy records, ensuring documentation is accurate, current and confidential

• Respond professionally to internal and external enquiries while providing exceptional customer service

• Monitor productivity and prepare reports for management

• Assist in promoting a positive safety culture and continuous improvement across the business

About You

You'll be someone who enjoys being organised, takes ownership of your work and has a genuine commitment to safety and compliance.

You'll also have:

• Previous experience in administration

• Experience in transport, logistics, fleet, workshop or compliance environments (highly regarded, but not necessary)

• Exceptional organisational skills and attention to detail

• Strong written and verbal communication skills

• The ability to prioritise multiple tasks and meet deadlines

• Confidence working independently while contributing to a team environment

• A proactive approach with strong problem-solving skills

• Proficiency in Microsoft Office 365 and electronic management systems

• A current Queensland Driver Licence

• Trainer & Assessor qualifications or site inductions (desirable but not essential)

Why Join Hornery Water & Transport?

At Hornery Water & Transport, our people are the foundation of our success. We are proud of the supportive culture we've built and are committed to providing a workplace where employees are respected, encouraged and given opportunities to grow.

We offer:

• Monday to Friday roster with flexible hours - early starts/early finishes or late starts/late finishes

• Supportive and approachable leadership team

• A company that genuinely values safety, professionalism and continuous improvement

What some of our current and former employees have to say about us:

Former Employee: "When I started in this role, I had no trucking background, but I've learned so much along the way and continue to learn something new every day. There's always plenty of support and everyone works together as a team to get the job done. If you're anything like me and enjoy a balance of hard work, good banter, and being part of a supportive team, then Hornery is the place to be."

Former Employee: "Stepping into a compliance officer role with no prior experience or exposure to compliance was extremely daunting to me. However, with the incredible support and training I received from the Hornery team, I have really excelled and become passionate about my role and the company. With the unified and unwavering support from our small but close team I have really been able to make this role my own and expand my knowledge and experience far beyond what I had expected. It has been such a relief and joy to be apart of a company that doesn’t view their employees as just another number"

Former Employee: "Workshop Administration was out of my comfort zone but I quickly discovered that it is one of my new passions! Working alongside my Workshop Manager and the staff always keeps me on my toes and pushes me to grow, not just as an employee but as a person. The most rewarding part of my job is my inclusion in a close knit team that makes sure the workshop stays on track and is always functioning efficiently!"