Office Administrator

Arkaan Group; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Arkaan Group is seeking a welcoming and organised Office Administrator to join our Sydney team. You will be the first point of contact for clients, visitors and staff, ensuring smooth day-to-day office operations.

In this varied role you’ll manage reception, coordinate meetings, assist with IT and supplies, and support executives and departments as needed. Hours are Mon–Fri, 8:00am–5:00pm.

Qualifications

• Ideally 2–3 years’ experience in reception/office administration within a corporate environment.
• Proficient in MS Word, Excel and Outlook with professional presentation.
• Excellent customer service and telephone skills are essential.
• Strong written and verbal communication skills are required.
• Strong organization and time-management capabilities in a busy office.
• Ability to manage multiple priorities and work independently when needed.

Responsibilities

• Welcome clients, visitors and employees in a professional, friendly manner.
• Manage incoming calls and general enquiries with a courteous approach.
• Keep reception, kitchens, meeting rooms and shared areas tidy and well-presented.
• Coordinate meeting room bookings and basic IT equipment setup.
• Handle mail, deliveries and couriers; monitor the Admin inbox.
• Provide ad hoc admin support to executives and departments as needed.
• Manage office supplies and stock checks for stationery and consumables.
• Coordinate day-to-day IT requests with our ICT provider with the Brand & Communications Team.
• liaise with cleaners and the Building Manager to maintain office standards.
• Assist with onboarding for new staff, including desk allocation and orientation.
• Support catering, internal meetings and company events as required.
• Coordinate domestic travel and accommodation per direction from executive staff.

Skills

Reception experience

Office administration

Customer service

Telephone skills

Written and verbal communication

Time-management

Tools

Microsoft Word

Excel

Outlook

Job description

We’re looking for a welcoming, organised and proactive Office Administrator to join the Arkaan Group team.

About Arkaan Group

With over 20 years of integrated expertise across capital, property development, construction and remediation, Arkaan Group brings together Benchmark Capital, Fyve, Binah and Remedi under a shared purpose: Create. Build. Empower.

Our collective expertise enables us to identify opportunities, deliver with confidence and create long-term value for our communities, partners and stakeholders. Beyond our commercial activities, we are committed to using our experience and resources to create meaningful social impact through education, community initiatives and philanthropic partnerships.

At the heart of Arkaan is a people-focused culture built around belief, wellbeing, gratitude, immersion and contribution - creating an environment where our people can grow, collaborate and make a meaningful impact.

About the Role

We’re looking for a welcoming, organised and proactive Office Administrator to join the Arkaan Group team.

About Arkaan Group

With over 20 years of integrated expertise across capital, property development, construction and remediation, Arkaan Group brings together Benchmark Capital, Fyve, Binah and Remedi under a shared purpose: Create. Build. Empower.

Our collective expertise enables us to identify opportunities, deliver with confidence and create long-term value for our communities, partners and stakeholders. Beyond our commercial activities, we are committed to using our experience and resources to create meaningful social impact through education, community initiatives and philanthropic partnerships.

At the heart of Arkaan is a people-focused culture built around belief, wellbeing, gratitude, immersion and contribution - creating an environment where our people can grow, collaborate and make a meaningful impact.

About the Role

As our Office Administrator, you’ll be the first point of contact for clients, visitors and team members, helping ensure the day-to-day operations of our office run smoothly.

This is a varied role suited to someone who enjoys working with people, staying organised and supporting different areas of the business. Alongside managing reception and office administration, you’ll work closely with our Executive, Brand & Communications and broader teams.

Hours: Monday to Friday, 8:00am - 5:00pm.

Key Responsibilities

• Welcome clients, visitors and employees in a professional and friendly manner
• Manage incoming calls and general enquiries
• Ensure reception, kitchens, meeting rooms and shared office areas are tidy, organised and well presented
• Coordinate meeting room bookings, set-up and basic IT equipment requirements
• Manage incoming and outgoing mail, deliveries and couriers
• Monitor the general Admin inbox and respond to enquiries professionally
• Provide ad hoc administrative support to the Executive Assistant, Senior Executives and other departments as required
• Manage office supplies, stationery, kitchen supplies, printer consumables and regular stocktakes
• Coordinate day-to-day IT-related requests with our ICT provider in collaboration with the Brand & Communications Team
• Liaise with cleaners and the Building Manager to ensure the office is maintained to a high standard
• Assist with uniform stocktakes, ordering and organisation in collaboration with the Brand & Communications Team
• Coordinate the office component of new starter onboarding, including desk allocation, IT equipment, office orientation and asset handover
• Welcome new employees and introduce them to the office and amenities
• Assist with catering, internal meetings and company events as required
• Coordinate domestic travel and accommodation requirements for the business as directed by the Owner’s Executive Assistant

About You

You’ll be someone who takes pride in creating a welcoming and organised workplace and enjoys being the person others can rely on.

Ideally, you will have:

• 2-3 years’ experience in reception, office administration or a similar role, preferably within a corporate environment
• Intermediate knowledge of Microsoft Word, Excel and Outlook
• Professional presentation and a friendly, approachable manner
• Excellent customer service and telephone skills
• Strong written and verbal communication skills
• Excellent organisation and time-management skills
• The ability to manage multiple priorities in a busy environment
• A proactive, enthusiastic and team-focused approach
• The confidence to work independently and take ownership of your responsibilities

Why Join Arkaan Group?

You’ll be joining a growing and collaborative organisation where you’ll have the opportunity to work across different areas of the business and build strong relationships with people throughout the Group.