Office Administrator

Gair Legal; Newcastle; On-site; AUD 52,000 - 68,000; Full time

Job summary

Gair Legal in Newcastle is seeking an organised Office Administrator to support our legal team and ensure smooth daily operations in the office. You will manage reception, handle communications, scheduling and filing, while helping with document preparation and workflow coordination.

No prior office or legal experience is required, but experience in administrative, reception or customer service roles is desirable.

Qualifications

• No prior office or legal experience required, though admin or reception experience is desirable.
• Warm, professional manner and excellent communication skills.
• Strong organisational skills with the ability to manage competing priorities.
• Confidence using Microsoft Office and general office systems.
• Proactive, solutions-focused attitude and willingness to help.
• Positive approach and eagerness to learn.

Responsibilities

• Managing reception duties, greeting clients and handling incoming calls.
• Handling mail, emails and appointment scheduling.
• Supporting lawyers and support staff with scheduling, document preparation and workflow coordination.
• Assisting with file opening, archiving and general administrative tasks.
• Coordinating office supplies, equipment and general facilities management.

Skills

Communication skills

Organisational skills

Customer service

Proactive attitude

Microsoft Office

Tools

Microsoft Office

Job description

Gair Legal is a leading specialist personal injury firm known for our supportive culture, high-quality work and genuine commitment to our people. As we continue to grow, we're looking for an organised, proactive and people-focused Office Administrator to help keep everything running smoothly in our Newcastle Office.

About the role

As an Office Administrator, you'll be at the centre of our Newcastle office, supporting our legal team and helping ensure the office operates efficiently day-to-day. Your responsibilities will include:

• Managing reception duties, greeting clients and handling incoming calls
• Handling mail, emails and appointment scheduling
• Supporting lawyers and support staff with scheduling, document preparation and workflow coordination
• Assisting with file opening, archiving and general administrative tasks
• Coordinating office supplies, equipment and general facilities management

You'll receive comprehensive training, ongoing mentoring and support to help you succeed in the role and build your career with Gair Legal.

What you'll bring

• No prior office or legal experience is required, although previous administrative, reception or customer service experience is desirable
• A warm, professional manner and excellent communication skills
• Strong organisational skills with the ability to manage competing priorities
• Confidence using Microsoft Office and general office systems
• A proactive, solutions-focused attitude and willingness to help wherever needed
• A positive approach and eagerness to learn

Why join Gair Legal?

• Receive comprehensive training, mentoring and ongoing support from an experienced team
• Be part of a friendly, collaborative culture where your contribution is genuinely valued
• Enjoy a highly competitive salary, job stability and genuine opportunities for career progression