Office Administrator

Als; City Of Swan; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Free on-site parking

Job summary

ALS Geochemistry in Malaga is seeking an experienced Office Administrator to support the operations of our minerals preparation and analytical laboratory, with additional support for Wangara and the Malaga Sample Preparation sites.

This full-time role focuses on administrative duties using the Microsoft Office suite and the Laboratory Information Management System (LIMS). Hours are 8:00 am to 5:00 pm, Monday to Friday, with some start-time flexibility.

Qualifications

• Experience providing administrative support in a fast-paced environment.
• Proficiency with Microsoft Office and data management.
• Excellent written and verbal communication with attention to detail.
• Ability to work as part of a team and support multiple sites.

Responsibilities

• Ensure monthly compliance requirements are met by due dates.
• Assist with monthly management reports.
• Answer inbound calls and direct as needed.
• Maintain stock for lab consumables with procurement.
• Assist with client monthly storage invoicing.
• Organise staff events and team lunches.
• Support with supplier invoicing and sourcing quotations.
• Coordinate with stakeholders to support operations.
• Handle other duties requested by senior management.

Skills

Team player

Customer service experience

Attention to detail

Strong written and verbalcommunication

Data management

Tools

Microsoft Office

LIMS

Pronto

Job description

At ALS, we encourage you to dream big.When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future.The roleALS Geochemistry is seeking an experienced Office Administrator to support the operations of our fast-paced minerals preparation and analytical laboratory at our Malaga facility, while also providing support to two additional sites: Wangara and the Malaga Sample Preparation sites.This is a full-time position, with the primary focus being the provision of administrative support using the Microsoft Office suite and the company’s Laboratory Information Management System (LIMS).The successful applicant will work Monday to Friday, between 8:00 am and 5:00 pm. , with some flexibility regarding start times.Free on-site parking is available.Key responsibilitiesThe Office Administrator will be responsible for:Ensuring all company monthly compliance requirements are met on or before their due dates.Adhering to the requirements of all standard ALS brands.Assisting with the completion of monthly reports for senior management.Answering incoming calls as required and direct as neededPerforming any other duties requested by the senior management team.Assisting with client monthly storage invoicingWorking closely with procurement and purchasing team to maintain stock for lab consumablesEnsuring government compliance with state regulatory requirementsStaff communications and noticesOrganise staff events and team lunchesSupplier invoicingSource quotations from suppliersWork closely with all levels of stakeholders within the business to support operational requirementsAny other duties as required by senior management The essentialsA responsible and flexible attitude towards daily tasks, with the ability to work effectively in a high-volume environment.Proven ability to work well in a team environment, with the initiative to complete assigned tasks efficiently.Strong computer skills, including experience with the Microsoft Office suite.Good alphanumeric skills.Strong written and verbal communication skills, with the ability to communicate effectively with internal and external clients.Excellent attention to detail, with a proven ability to collect, interpret and manage data efficiently and accurately.Proven ability to retain and apply large amounts of information.A hands-on approach and willingness to assist with a variety of tasksCustomer service experience, or a strong customer service focus.Well-presented, with a friendly and professional manner as you will be front-facing of our established.Experience with Pronto is highly regarded.Working at ALSThe ALS team is a diverse and dedicated community united by our passion to make a difference in the world.Our values are important to us, and shape how we work, how we treat each other and how we recognise excellence.At ALS, you’ll be supported to develop new skills and reach your full potential. We invest in our people with programs and opportunities that help you build a diverse career with us.We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and our communities.Everyone MattersALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued.ALS also welcomes applications from people with all levels of ability. Reasonable adjustments to support candidates throughout the recruitment process are available upon request.EligibilityTo be eligible to work at ALS you must be a Citizen or Permanent Resident of the country you are applying for, or either hold or be able to obtain, a valid working visa.How to applyPlease apply on-line and provide a resume & cover letter that best demonstrate your motivation and ability to meet the requirements of this role.