Office Administrator

6 DEGREES HEALTH; City of Melbourne; On-site; AUD 65,000 - 80,000; Full time

Job summary

The Seal Guys Group Pty Ltd in Melbourne is seeking an Administration professional to support end‑to‑end operations of an Allied Health Assessment service. You will ensure seamless workflows, billing accuracy, privacy compliance, and high‑quality client experience.

Key responsibilities include managing bookings, invoicing, staff onboarding, and equipment coordination, with a focus on efficient scheduling and resource management in a healthcare setting.

Qualifications

• Experience in healthcare or allied health practice administration.
• Experience in office management.
• Proficiency in practice management software.
• Strong understanding of business operations.
• Time management and prioritisation skills.
• Systems management and information security awareness.
• Valid Driver's Licence.

Responsibilities

• Manage bookings, cancellations, waitlists, and clinician availability.
• Maintain accurate scheduling and resourcing capability.
• Oversee invoicing, payment processing, and reconciliation.
• Maintain debtor control and respond to billing enquiries.
• Uphold privacy requirements, organisational policies, and legislative obligations.
• Manage workflows for clinicians and administrative staff.
• Respond to client enquiries and process referrals.
• Generate reports on bookings, satisfaction, utilisation, and profitability.
• Support recruitment, onboarding, and induction of staff.
• Maintain equipment registers and coordinate servicing or replacement.

Skills

Healthcare administration

Office management

Practice management software

Business operations

Time management

Information security awareness

Driver's Licence

Education

Tertiary/TAFE qualification in business, finance, accounting

Tools

Pracsoft Software

Microsoft 365 certifications

Job description

You are part of an Administration team that supports the end‑to‑end operations of the Allied Health Assessment service, ensuring seamless workflows, compliant processes, and high‑quality client experience. The role underpins the organisation's ability to deliver safe, efficient, and professional care.

Key responsibilities

Manage bookings, cancellations, waitlists, and clinician availability

Maintain accurate scheduling and resourcing capability

Oversee invoicing, payment processing, and reconciliation

Maintain debtor control and respond to billing enquiries

Uphold privacy requirements, organisational policies, and legislative obligations

Manage workflows for clinicians and administrative staff

Respond to client enquiries and process referrals

Generate reports on bookings, satisfaction, utilisation, and profitability

Support recruitment, onboarding, and induction of staff

Maintain equipment registers and coordinate servicing or replacement

About you

Experience in healthcare or allied health practice administration

Experience in office management

Proficiency in practice management software

Strong understanding of business operations

Time management and prioritisation skills

Systems management and information security awareness

Tertiary/TAFE qualification in business, finance, accounting, or equivalent experience

Valid Driver's Licence

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• What's your expected annual base salary?
• How many years' experience do you have as an office administrator?
• How much notice are you required to give your current employer?
• Do you have experience using Pracsoft Software?
• Which of the following Microsoft 365 certifications have you completed?

The Seal Guys Group Pty Ltd