Office Administrator

Woolpert; City of Melbourne; On-site; AUD 42,000 - 54,000; Part time

Benefits offered by this job

Principal Program

Salary Continuance Insurance

Novated leasing

Discounted health insurance

Job summary

Woolpert is seeking an Office Administrator for its Melbourne office to support the day-to-day running of the studio. This part-time role (4 days per week, with potential to grow to 5) suits an organised, proactive individual who enjoys a design-led environment and thrives in a busy office.

You will manage calls and emails, calendar coordination, travel arrangements, and prepare meeting rooms while ensuring the office and kitchen run smoothly.

Qualifications

• Experienced in a similar administrative or office support role.
• Highly organised, proactive and comfortable being the go-to support person in a busy office.
• Available to work four days a week.

Responsibilities

• Managing day-to-day rhythm of the office, including calls, emails, calendar coordination, meetings and travel arrangements.
• Keeping meeting rooms presentation-ready and ensuring the office and kitchen are stocked and running efficiently.
• Maintaining well-organised project files and supporting document management processes.
• Supporting administrative and financial tasks, including ordering supplies, processing invoices and tracking expenses.
• Working closely with the Practice Manager to support architects and project managers.

Skills

Microsoft Office

Communication

Organisation

Administrative experience

Tools

Microsoft Word

Excel

Outlook

Job description

About Us

Founded in 2009, Greenbox Architecture is a leading Australian design practice in architecture and interior design. We specialise in mission-critical architecture for data centres, health, and life sciences, alongside a robust interiors team focusing on commercial and workplace design.

Our diverse team of over 100 members speaks over 30 languages, bringing a wealth of experience and creativity. In 2025, we set up our Melbourne office to respond to an increased demand in Victoria.

We want others to enjoy working with us – we always have fun. Our certification by ‘Great Place To Work’, a global authority on workplace culture, is evidence of this.

In October 2024, Greenbox joined the Woolpert team. With over 2,500 employees and more than 60 offices across the U.S., Canada, Europe, South Africa, and Asia-Pacific, Woolpert has an active presence across the world and are able to deliver more exciting and innovative designs in a diverse market.

www.greenboxarchitecture.com

The opportunity with us as an Office Administrator

We’re looking for an Office Administrator to support the day-to-day running of our Melbourne office and provide practical support to our team. This role would suit someone who is organised, proactive and comfortable, helping keep a busy studio running smoothly.

This is a part-time opportunity (4 days per week with the option to grow to 5 if required), ideal for someone seeking balance while still wanting to be deeply involved in a dynamic, design-led environment.

You will be:

• Managing the day-to-day rhythm of the office, including calls and emails, calendar coordination, meetings and travel arrangements.


• Keeping meeting rooms presentation-ready and ensuring the office and kitchen are stocked and running efficiently for everyday work and client meetings.


• Maintaining well-organised project files and supporting document management processes.


• Supporting administrative and financial tasks, including ordering supplies, processing invoices and tracking expenses.


• Working closely with the Practice Manager to support architects and project managers and helping the studio operate smoothly.

We’re looking for someone who is:

• Experienced in a similar administrative or office support role.


• Highly organised, proactive and comfortable being the go-to support person in a busy office.


• Reliable, adaptable and positive in approach.


• Strong communication skills and excellent attention to detail.


• Confident using Microsoft Office, including Word, Excel and Outlook.


• Experience in an architectural or design studio is highly regarded, but not essential.


• Available to work four days a week.


• Looking for a long-term, meaningful role within a creative practice.

Why you’ll love working with us

You’ll be part of a collaborative, welcoming, and creative team where your contribution genuinely matters. We offer a supportive studio culture, exposure to exciting architectural projects, and a competitive salary and benefits, pro-rated for part-time hours.

As part of Woolpert you will also have access to the following benefits:

• Woolpert’s Principal Program gives employees the opportunity to becomecompanystakeholdersand sharein thecompany’sgrowth and success.


• Employees receiveautomatic Salary Continuance Insurance provided byWoolpert.


• Novatedleasing and salary sacrifice optionsare availableto helpemployees make the most oftheirincome.


• Discounted corporate health insurance through Bupa.

We value diversity and inclusion at Woolpert and are committed to creating a workplace that reflects the diversity of the communities we serve. We welcome applications from First Nations peoples.

Woolpert is an equal-opportunity employer.

Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your Recruiter.

Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/

This role requires full working rights in Australia. Only shortlisted candidates will be contacted.