Office Administrator

Robert Bird Group; Brisbane; On-site; AUD 50,000 - 70,000; Full time

Job summary

Robert Bird Group in Brisbane is seeking an Office Administrator to be the central hub of our Brisbane office, ensuring smooth daily operations. You will support engineers, leaders and the wider team, coordinating meetings, travel and document prep while fostering a connected culture.

The role offers variety across administration, coordination and project support, with opportunities to grow as our Brisbane business expands.

Qualifications

• 2+ years of administration experience in professional services or engineering is a plus.
• Excellent communication skills with ability to build rapport at all levels.
• Ability to juggle multiple tasks in a fast-paced environment with a pro-active attitude.
• Outstanding organisation and attention to detail with a can-do approach.
• Adaptability and problem-solving skills; able to work independently and in a close-knit team.

Responsibilities

• Office Coordination: welcome face/voice, manage meetings, travel bookings and document preparation.
• Team Support: help maintain a positive team culture and assist with health and safety, marketing and admin tasks.
• Project Support: assist engineers and senior managers and grow into roles like project coordination or document control.
• Assist the Office Manager with ad hoc tasks to keep operations running smoothly.

Skills

Communication

Time management

Organisation

Problem solving

Adaptability

Job description

• Play a critical role in the built environment by uplifting lives, creating regenerative environments and advancing industries
• Work in a truly flexible environment, with an incredibly supportive team
• Environment where collaboration and innovation are encouraged

Create futures worth inheriting with Robert Bird Group (RBG) and the SJ Group

About Robert Bird Group (RBG)

Robert Bird Group, a member of the SJ Group, is a leading structural, civil and specialist global consulting engineering firm committed to delivering each client’s vision through the relentless pursuit of engineering excellence across all projects.

We strive for ‘good to great design’ by transforming inspiring concepts into buildable designs using our innovative, collaborative, and proactive ideas.

The Role

We’re looking for an enthusiastic, organised, and people-focused Office Administrator to join our Brisbane office.

If you thrive in a dynamic, fast-paced environment, love variety, and enjoy making things run seamlessly, this is the role for you. You’ll be the central hub of our Brisbane office, supporting engineers, leaders, and the wider team, so everything operates efficiently and effectively.

With opportunities to develop your skills and advance your career as our Brisbane business grows, no two days will be the same. From administration and coordination to culture-building and project support, this role is ideal for someone who loves variety and is keen to take on new challenges.

Your duties will include, but will not be limited to, the following:

• Office Coordination: Be the welcoming face and voice of our Brisbane office, manage meetings, travel bookings, and document preparation.
• Team Support: Help maintain a positive, connected team culture, assist with health and safety, marketing, and general administrative tasks.
• Project Support: Provide support to engineers and senior managers and take ownership of opportunities to grow into areas such as project coordination or document control.
• Assist the Office Manager with ad hoc tasks to keep everything running smoothly.

About You

We’re after a proactive, professional all-rounder who thrives on variety and enjoys being the go-to person who gets things done with a smile. You’ll bring:

• At least 2 years’ administration experience (experience in professional services or engineering is a bonus).
• Excellent communication skills and confidence to build rapport at all levels.
• The ability to juggle multiple tasks and prioritise effectively in a fast-paced environment.
• Outstanding organisation and attention to detail with a proactive, can-do attitude.
• Adaptability and problem-solving skills, with the ability to work independently and collaboratively in a close-knit team.

RBG is committed to building a diverse, inclusive and gender-equitable workforce and encourages applications from people of all backgrounds across engineering and technical disciplines. We provide a supportive and flexible working environment that recognises individual contribution, supports career progression, and enables our people to balance work and life at all stages of their careers.