Office Administrator

Surbana Jurong; Brisbane; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Flexible environment

Supportive team

Job summary

Robert Bird Group (RBG) is seeking an Office Administrator to join our Brisbane office. You will be the central hub, coordinating meetings, travel, and documentation, while supporting engineers and leaders in a fast-paced environment.

We offer a flexible, collaborative, and supportive workplace that values initiative, teamwork, and professional growth as the business expands in Brisbane.

Qualifications

• At least 2 years’ administration experience.
• Experience in professional services or engineering is a bonus.
• Strong Microsoft Office skills.

Responsibilities

• Office Coordination: manage meetings, travel bookings, and document preparation.
• Team Support: help maintain a positive team culture and assist with general admin tasks.
• Project Support: assist engineers and senior managers and support document control.

Skills

Administration

Communication

MS Office

Organisation

Job description

Play a critical role in the built environment by uplifting lives, creating regenerative environments and advancing industries Work in a truly flexible environment, with an incredibly supportive team Environment where collaboration and innovation are encouraged Create futures worth inheriting with Robert Bird Group (RBG) and the SJ Group

About Robert Bird Group (RBG)

Robert Bird Group, a member of the SJ Group, is a leading structural, civil and specialist global consulting engineering firm committed to delivering each client’s vision through the relentless pursuit of engineering excellence across all projects.

We strive for ‘good to great design’ by transforming inspiring concepts into buildable designs using our innovative, collaborative, and proactive ideas.

The Role

We’re looking for an enthusiastic, organised, and people-focused Office Administrator to join our Brisbane office. If you thrive in a dynamic, fast-paced environment, love variety, and enjoy making things run seamlessly, this is the role for you. You’ll be the central hub of our Brisbane office, supporting engineers, leaders, and the wider team, so everything operates efficiently and effectively. With opportunities to develop your skills and advance your career as our Brisbane business grows, no two days will be the same. From administration and coordination to culture-building and project support, this role is ideal for someone who loves variety and is keen to take on new challenges.

Your duties

Your duties will include, but will not be limited to, the following:

• Office Coordination: Be the welcoming face and voice of our Brisbane office, manage meetings, travel bookings, and document preparation.
• Team Support: Help maintain a positive, connected team culture, assist with health and safety, marketing, and general administrative tasks.
• Project Support: Provide support to engineers and senior managers and take ownership of opportunities to grow into areas such as project coordination or document control. Assist the Office Manager with ad hoc tasks to keep everything running smoothly.

About You

We’re after a proactive, professional all-rounder who thrives on variety and enjoys being the go-to person who gets things done with a smile. You’ll bring:

• At least 2 years’ administration experience (experience in professional services or engineering is a bonus).
• Excellent communication skills and confidence to build rapport at all levels.
• The ability to juggle multiple tasks and prioritise effectively in a fast-paced environment.
• Strong Microsoft Office skills.
• Outstanding organisation and attention to detail with a proactive, can-do attitude.
• Adaptability and problem-solving skills, with the ability to work independently and collaboratively in a close-knit team.

Our Commitment

RBG is committed to building a diverse, inclusive and gender-equitable workforce and encourages applications from people of all backgrounds across engineering and technical disciplines.

We provide a supportive and flexible working environment that recognises individual contribution, supports career progression, and enables our people to balance work and life at all stages of their careers.

Contact and Recruitment Notes

Alternatively, for a confidential discussion regarding this opportunity, please contact Awestha Momand at [e-mail].

All recruitment activities go through our internal Resourcing function and currently, this role does not require agency input. Please do not forward resumes directly to RBG employees or managers; we do not accept unsolicited resumes and are not responsible for any associated fees.

Robert Bird Group is a global consulting engineering firm committed to delivering each client’s vision through the relentless pursuit of engineering excellence across all projects. We strive for good to a great design by transforming inspiring concepts into buildable designs through innovative, collaborative, and proactive solutions. RBG offers a collaborative and engaging environment, as our people are core to our business, and we believe diverse and effective teams of individuals is key to our success.