NSW Event Coordinator - 7 months parental leave contract

Property Council of Australia; Sydney; Hybrid; AUD 60,000 - 85,000; Full time

Job summary

Property Council of Australia in Sydney CBD is seeking a NSW Event Coordinator for a 7-month parental leave contract to manage logistics for designated events, ensure on-time delivery and budget alignment.

You will coordinate stakeholders, speakers and sponsors, develop run-sheets, arrange travel and venue logistics, and oversee on-site delivery to create a positive experience for members.

Qualifications

• Proven experience coordinating events and managing multiple tasks.
• Ability to manage budgets and timelines across events.
• Strong attention to detail with a client-focused attitude.
• Excellent communication with diverse stakeholders and sponsors.
• Comfort with travel interstate as required.

Responsibilities

• Coordinate and deliver events including lunches, courses, forums and conferences.
• Develop event plans, timelines and run-sheets, and brief speakers.
• Manage budgets and external providers to hit targets.
• Organise travel, accommodation and speaker logistics.
• Oversee onsite activities and post-event surveys.

Skills

Event coordination

Stakeholder management

Attention to detail

Time management

Communication skills

Education

Events management qualifications

Job description

NSW Event Coordinator - 7 months parental leave contract

Property Council of Australia – Sydney CBD NSW

The Property Council of Australia is the leading advocate for one of Australia's most significant industries, representing organisations that invest in, develop, own and manage property across the country. We work closely with government, industry leaders and our members to create stronger communities, better cities and a more prosperous future.

About the Role

We currently have an exciting opportunity for a NSW Event Coordinator to join the team and be responsible for managing logistics for designated events in the NSW Division, ensuring all events run smoothly, meet budget expectations and deliver a positive experience for Property Council members and sponsors. This is a 7 months parental leave contract opportunity.

Key Responsibilities

• Coordination and delivery of events, including but not limited to business lunches and breakfasts, professional development courses, forums, networking events, conferences and other ad hoc events
• Contribute to event plans including managing relevant stakeholders, setting and managing timelines
• Provision of correct information for web definition set-up, preparation of run-sheets, chair notes and sponsor briefings as necessary, ensuring complete attention to detail
• Manage and track individual event budgets to ensure they are on track to reach targets
• Manage external providers to ensure the effective delivery of services required to deliver the event
• As required, book and confirm availability of speakers, obtain speaker biographies and marketing assets, and arrange pre-event briefings with speakers
• Develop run sheets and distribute accordingly
• Liaise with NSW Event and Marketing Manager to ensure sponsor deliverables are met and Property Council promotional collateral, including table signage and brand promotion is displayed
• Organise travel/transfers and accommodation for speakers, dignitaries, staff and any other special guests as required
• Manage all onsite activities including staff, emcee and speakers
• Development and distribution of post event surveys

What You’ll Bring

• Previous experience in events coordination demonstrating ability to multi-task and project manage under difficult scenarios and at different stages of their event cycle
• Demonstrated experience working with detail-oriented tasks with a high level of accuracy, customer focus and professionalism, self-motivated
• Marketing experience and/or expertise an advantage
• Excellent communication and interpersonal skills, particularly verbal, and can adapt to style and medium to suit message and audience
• Excellent time management skills and ability to prioritise to meet and exceed deadlines
• Professional attitude and professional personal presentation
• Highly organised and efficient – ability to juggle and prioritise many tasks at the same time through the use of effective time management skills
• Demonstrated ability to work independently and flexibly in a small team environment and under direction
• Hard working, bright, astute, quick thinker and a ‘can-do’ attitude
• Qualifications in events management would be highly desirable
• Willingness to travel interstate from time to time

And what else?

At the Property Council, you'll be part of a purpose-driven organisation that values collaboration, accountability and continuous improvement. We support ongoing professional development, fostering a culture of continual learning and improvement. Our offices are located in the CBD, close to public transport and we support flexible working arrangements, ensuring you have a work-life balance.

Our wellbeing programs offer a range of lifestyle benefits, and you even get a day off on your birthday!

As a Diversity Council of Australia Inclusive Employer (2022-2026) the Property Council of Australia is committed to building a more inclusive and diverse workplace.

We encourage applications from Aboriginal and Torres Strait Islander peoples, people of all genders, LGBTQIA+ communities, people with disabilities, those with caring responsibilities, and individuals from culturally and linguistically diverse backgrounds.

We’re also committed to ensuring our recruitment process is accessible - we are happy to use your preferred method of communication and make any reasonable adjustments during the selection process.