Multisite Facilities Coordinator

The Living Company; City of Brisbane; On-site; AUD 68,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid leave days

Discounts (retail & leisure)

Annual vaccinations

Skin checks

Employee referral programs

Employee assistance programs

Job summary

The Living Company in Brisbane is seeking a Facilities Coordinator to help run multi-site facilities operations across Scape properties. You will manage work orders, monitor maintenance progress, ensure contractor compliance and support procurement and minor works from scope to sign-off.

This role suits organised, proactive candidates with strong Microsoft 365 skills, a customer-service mindset and the ability to juggle multiple priorities while communicating clearly with residents, operations

Qualifications

• At least 4 years in facilities coordination or related operations.
• Experience with a work order system; Salesforce preferred.
• Experience coordinating contractors, procurement and compliance documentation.
• PBSA/retirement living or multi-site property experience preferred but not essential.

Responsibilities

• Administer CMMS and move work orders from creation to completion.
• Monitor maintenance progress and inform residents and teams of delays.
• Coordinate contractor onboarding and ensure compliance docs are current.
• Manage purchase orders, procurement, and invoice processing.
• Coordinate building audits and raise defects and risks.
• Support minor works projects from scope to sign-off.
• Prepare reports for Facilities Managers on maintenance and activity.
• Build relationships with contractors, suppliers and ops teams across Scape.
• Identify opportunities to improve preventative maintenance and systems.

Skills

Organization

Project coordination

Communication

Microsoft 365

Prioritization

Customer service

Education

Facilities management qualification

Tools

Salesforce

Job description

The Living Company in Brisbane is seeking a Facilities Coordinator to help run multi-site facilities operations across Scape properties. You will manage work orders, monitor maintenance progress, ensure contractor compliance and support procurement and minor works from scope to sign-off.

This role suits organised, proactive candidates with strong Microsoft 365 skills, a customer-service mindset and the ability to juggle multiple priorities while communicating clearly with residents, operations