Multi-Site Facilities Coordinator | Maintenance & Procurement

Scape Australia; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Health and wellbeing benefits

Annual vaccinations

Employee assistance programs

Office near Newstead

Job summary

Scape Australia in Newstead, Brisbane is seeking a Facilities Coordinator to keep multi-site facilities operations running smoothly. You will work closely with Facilities Managers to move work orders, ensure contractor compliance, manage procurement, and progress minor works across the portfolio.

The role emphasizes organisation and communication with opportunities to improve system processes and contribute to safe, well-maintained spaces for residents across Scape’s portfolio.

Qualifications

• 4+ years in facilities coordination, project coordination or similar operational role.
• Strong MS 365 skills and attention to detail.
• Experience coordinating contractors and procurement documentation.

Responsibilities

• Administer CMMS and move work orders from creation to completion.
• Monitor maintenance progress and communicate delays to residents and teams.
• Coordinate contractor onboarding and ensure documentation is current.
• Manage purchase orders, procurement activity and invoices.
• Coordinate building audits and raise defects or risks to Facilities Managers.
• Support minor works projects from scope through to sign-off.
• Prepare reports for Facilities Managers on maintenance and compliance.
• Build relationships with contractors, suppliers and operations teams.
• Identify opportunities to improve preventative maintenance and facilities processes.

Skills

Microsoft 365

Communication

Customer service

Attention to detail

Education

Facilities management qualification

Business administration qualification

Tools

Salesforce

Job description

Scape Australia in Newstead, Brisbane is seeking a Facilities Coordinator to keep multi-site facilities operations running smoothly. You will work closely with Facilities Managers to move work orders, ensure contractor compliance, manage procurement, and progress minor works across the portfolio.

The role emphasizes organisation and communication with opportunities to improve system processes and contribute to safe, well-maintained spaces for residents across Scape’s portfolio.