Multi-Entity Finance & Payroll Specialist

Willowtree Planning pty; North Sydney Council; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Annual remuneration review and bonus

Generous parental leave

Staff wellness contribution

Flexible Working

Value Awards

Job summary

Willowtree Planning pty is seeking an Accounts Officer / Bookkeeper to manage day-to-day accounting for NSW and QLD entities in our North Sydney office. You will maintain Xero, handle payables and receivables, process payroll, and contribute to monthly closes under the MD’s guidance.

The role emphasizes accuracy, timeliness, and clear reporting, with a focus on intercompany transactions, multi-entity reconciliations, and improving finance processes in a consultancy-focused firm.

Qualifications

• A qualification in accounting, bookkeeping or a related field, or equivalent practical experience in an accounts or finance role.
• Confidence using Xero day-to-day, including bank reconciliations, coding, reporting and pay runs.
• Experience across more than one entity, including intercompany transactions, on-charges and loan reconciliations.
• Hands-on payroll experience, including leave reconciliation, and a working understanding of Australian payroll obligations.
• Familiarity with month-end processes such as depreciation, ATO account reconciliations and preparing reports for review.

Responsibilities

• Bank reconciliation: Reconcile daily bank feeds in Xero across multiple entities so transactions stay current and accurately coded.
• Accounts payable: Process supplier invoices and payments, and prepare the weekly supplier pay run for management review.
• Accounts receivable and invoicing: Run client invoicing, reconcile incoming payments, and follow up on overdue accounts.
• Expense and credit card management: Coordinate receipt collection from cardholders, chase outstanding receipts, and code card transactions.
• Intercompany accounting: Manage cross-company invoicing, on-charges and intercompany loan reconciliations.
• Cash flow reporting: Prepare a weekly cash and invoicing summary for senior leadership.
• Payroll: Reconcile staff leave, prepare and process monthly payroll, and allocate payroll expenses across entities.
• Month-end close: Support the group close, including depreciation, hire-purchase interest, ATO account reconciliations and the month-end pack.
• Management reporting: Draft monthly management reports for each entity to fixed review deadlines.
• Stakeholder communication: Liaise with staff, managers and directors on finance queries, and help build good habits around processes like receipt submission.

Skills

Xero

Payroll

Accounts payable

Accounts receivable

Month-end close

Cash flow reporting

Intercompany accounting

Bank reconciliation

Reporting

Education

Accounting qualification

Bookkeeping qualification

Tools

MS Excel

Job description

Willowtree Planning pty is seeking an Accounts Officer / Bookkeeper to manage day-to-day accounting for NSW and QLD entities in our North Sydney office. You will maintain Xero, handle payables and receivables, process payroll, and contribute to monthly closes under the MD’s guidance.

The role emphasizes accuracy, timeliness, and clear reporting, with a focus on intercompany transactions, multi-entity reconciliations, and improving finance processes in a consultancy-focused firm.