Minor Works Coordinator

RMIT University; Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible working arrangements

Superannuation 17%

Job summary

RMIT University in Melbourne is seeking a Minor Works Coordinator to manage a high volume of minor works requests across campuses, delivering safe, timely and high-quality outcomes. You will liaise with stakeholders and contractors to translate requests into practical plans and drive improvements from concept to completion.

This full-time continuing role offers hybrid working arrangements, a competitive HEW salary and generous 17% superannuation.

Qualifications

• Experience coordinating high-volume operational, service delivery or project activities within a complex environment.
• Ability to manage multiple concurrent tasks, prioritise effectively and deliver outcomes within timeframes.
• Strong stakeholder engagement and communication across diverse stakeholders.
• Experience coordinating contractors, suppliers or service providers to achieve quality outcomes.
• Excellent organisational, analytical and problem-solving skills with adaptability to changing priorities.

Responsibilities

• Coordinate a high volume of minor works requests across multiple campuses.
• Deliver projects safely, efficiently and with a strong customer focus.
• Translate requests into workable project plans and schedules, managing workflow and reporting.
• Liaise with stakeholders, contractors and service providers to ensure successful outcomes.
• Support continuous improvement in service delivery and documentation.

Skills

Stakeholder engagement

Project coordination

Communication

Problem solving

Organisation

Analytical thinking

Team collaboration

Education

Relevant facilities/build environment qualification

Tools

Workflow management systems

Job description

Overview: Full-time, Continuing position HEW 7 + 17% Superannuation and Flexible Working Arrangements Based At the Melbourne CBD campus, and hybrid ways of working.

Help shape and improve the spaces our staff and students use every day. As the Minor Works Coordinator, you will play a key role in delivering practical improvements across RMIT's campuses. From workplace moves and furniture upgrades to signage, services installations and small-scale facility improvements, you will help transform customer requests into real outcomes that enhance the University environment.

The role is responsible for the coordination of a high volume of minor works requests, ensuring projects are delivered safely, efficiently and with a strong customer focus.

About You

You are a proactive and highly organised professional who enjoys working with people, solving problems and managing competing priorities. You thrive in a fast-paced environment, build strong relationships with stakeholders and service providers, and take pride in delivering quality outcomes that make a visible difference to the campus experience.

The role involves coordinating multiple project and service activities, working closely with stakeholders, contractors and service providers to deliver successful outcomes.

Requirements

• Demonstrated experience coordinating high-volume operational, service delivery or project activities within a complex environment.
• Proven ability to manage multiple concurrent tasks, prioritise effectively and deliver outcomes within agreed timeframes.
• Strong stakeholder engagement and communication skills, with the ability to build positive relationships and manage expectations across a diverse range of stakeholders.
• Experience coordinating contractors, suppliers or service providers to achieve quality outcomes.
• Strong organisational, analytical and problem-solving skills, with the ability to adapt to changing priorities and respond proactively to emerging issues.
• Experience using systems and processes to manage workflow, reporting, documentation and service delivery.
• Demonstrated ability to work independently while contributing positively to a collaborative team environment.
• A commitment to delivering high-quality customer service, with strong attention to detail and a focus on continuous improvement.

Desirable Experience in property, facilities management, workplace relocation or minor works environments. Ability to interpret drawings, layouts or scope documentation. A relevant qualification or equivalent experience in service management, project coordination, facilities, built environment or a related discipline.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About the Portfolio

Property Services has approximately 75 staff and has responsibility for the operation, maintenance, utilisation and enhancement of buildings owned and leased by RMIT University. Property Services oversees construction projects and ensures the provision of physical facilities services. The Group has an operating budget in excess of $75m and current capital projects are significant. RMIT's built environment involves approximately 124 buildings spread across all of RMIT's campuses and sites. The capital stock of the University is diverse and valued at approximately $2 billion and includes heritage and other classifications.

• Property Operations
• Campus Strategy and Management
• Strategic Programming
• Capital Works & Development
• Facilities and Asset Management
• Commercial and Leasing

Applications Close: 4 Nov 2026 11.59 pm

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [e-mail] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.

We are a Circle Back Initiative Employer – we commit to respond to every applicant.

Culture

Our Values inspire us, wherever we are in the world, and guide how we live and work together. Imagination. Integrity. Courage. Passion. Impact. Inclusion. What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other. Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices.

Find out what makes RMIT a great place to work