Medical Administration Traineeship

Novaskill; Newcastle-Maitland; On-site; AUD 42,000 - 52,000; Full time

Job summary

Novaskill is offering a Medical Administration Traineeship in NSW, providing hands-on training and a nationally recognised Certificate III in Business (Medical Administration). You will gain real-world experience in a patient-focused healthcare environment with ongoing mentoring and career support.

The program emphasizes learning to manage patient records, scheduling, and essential healthcare systems while developing organisational and analytical skills for future advancement in medical

Qualifications

• On-the-job training in medical records handling and scheduling workflows.
• Develop professional communication with patients and healthcare teams.
• Learn data privacy and confidential record management.

Responsibilities

• Maintain and update patient records with accuracy and confidentiality.
• Manage appointment bookings and coordinate patient communications.
• Support medical staff with administrative and clerical tasks.
• Use Microsoft Office Suite and medical software confidently.
• Prioritise tasks to meet fast-paced healthcare environment demands.

Skills

Attention to detail

Computer skills

Professional communication

Discretion with data

Education

Certificate III in Business (Medical Administration)

Tools

Microsoft Office Suite

Specialised medical software

Job description

Kickstart Your Career in Medical Administration with Novaskill

Join a respected, innovative organisation and launch your future with hands-on training and nationally recognised qualifications.

Novaskill has partnered with a leading healthcare provider to offer an exciting Medical Administration Traineeship - your chance to build a strong foundation in medical office administration while gaining real-world experience in a professional, patient-focused environment.

Why This Traineeship is Your Launchpad:

• Earn While You Learn: Gain paid, on-the-job experience in a supportive healthcare administration setting
• Ongoing Mentoring & Career Support: We're invested in your success every step of the way
• Develop High-Level Medical Administration Skills: Work with patient records, appointment scheduling, and essential healthcare systems
• Build a Career with Purpose: Gain experience within a growing healthcare organisation dedicated to quality patient care

What You Will Learn:

• Maintain and update patient records with a high level of accuracy and confidentiality
• Manage appointment bookings and coordinate patient communications efficiently
• Support medical staff with administrative and clerical tasks
• Use Microsoft Office Suite and specialised medical software confidently
• Prioritise tasks effectively to meet the fast-paced demands of a healthcare environment
• Communicate professionally with patients, healthcare professionals, and internal teams
• Build strong organisational, analytical, and problem-solving skills essential for medical administration

What You'll Gain:

• A nationally recognised Certificate III in Business (Medical Administration)
• Practical experience working within a professional healthcare administration team
• Confidence managing sensitive patient data and maintaining accurate medical records
• Exposure to healthcare office procedures, patient liaison, and medical practice support
• Clear pathways for future career progression in medical administration or allied health services

What We’re Looking For:

• Exceptional attention to detail and a high level of accuracy
• Strong computer skills and confidence working with databases and scheduling systems
• A professional, compassionate, and well-presented manner
• Ability to handle confidential and sensitive information with discretion
• Clear and confident communication skills
• A strong work ethic and motivation to give 100% every day
• A team player who collaborates and supports others in a healthcare setting

Who You Are:

• Honest and professional
• Punctual and reliable, on time is late. You need to be early and set up ready to go at your station at the start of your shift
• Highly organised and detail-focused
• Proactive and eager to learn about medical administration
• Able to balance study commitments with workplace responsibilities
• Comfortable working with structured processes and patient data systems
• Positive, hardworking, and driven to succeed in a healthcare environment

Requirements:

• National Police Check or willingness to obtain
• Driver's License & Reliable Transport (desirable)

About Novaskill:

Novaskill is a dedicated not-for-profit Registered Training Organisation (RTO) and Group Training Organisation (GTO) committed to enriching lives and building futures. With over 45 years' experience and locations across Northern NSW to the Central Coast, we've helped thousands of apprentices and trainees launch successful careers.

What Happens Next:

After applying, you may be invited to complete online testing, interviews, and pre-employment medicals. We'll also contact your references if you progress.

Please check your email (including junk folders) and respond promptly to any calls or messages.

Due to high application volumes, only shortlisted candidates will be contacted.