Master Scheduler

Exclaim IT; Canberra; Sur place; AUD 120 000 - 150 000; Plein temps

Résumé du poste

Exclaim IT in Canberra is seeking an experienced Program Scheduler to support a major government reform program aimed at strengthening regulatory capability and implementing legislative changes. You will manage and monitor schedules, coordinate activities, track dependencies and milestones, and provide accurate reporting to senior executives.

The role requires active AGSVA Baseline Security Clearance and will involve working with cross‑agency teams, producing governance artefacts and risk-aware

Qualifications

• Experience planning and managing large ICT program schedules.
• Proficiency with Microsoft Project for critical-path scheduling.
• Ability to prepare executive-level schedules and governance artefacts.

Responsabilités

• Develop, maintain and monitor program schedules, milestones, dependencies and critical paths.
• Coordinate program activities and timelines across multiple workstreams.
• Analyse and report on the master program schedule, tracking progress and risks.
• Prepare status reports, briefs and documentation for executives and steering committees.
• Quality assure written materials, editing and proofreading reports.
• Evaluate progress and facilitate interventions as needed.
• Provide scheduling advice and reporting support.
• Contribute to continuous improvement of scheduling processes.
• Exercise sound judgement in line with legislation and policies.

Connaissances

Program scheduling

Stakeholder engagement

Executive reporting

Outils

Microsoft Project

DevOps

Description du poste

We are seeking an experienced Program Scheduler to support a major government reform program focused on strengthening regulatory capability and implementing legislative changes.

In this role, you will be responsible for managing and monitoring program schedules, coordinating activities, tracking dependencies and critical milestones, and providing accurate reporting to senior executives and key stakeholders. You will work closely with various teams to ensure program activities remain on track, risks are identified and addressed, and scheduling and reporting processes are continuously improved.

Please note: Candidates must hold an active AGSVA Baseline Security Clearance.

Key responsibilities

• Develop, maintain and monitor program schedules, plans, milestones, dependencies and critical paths.
• Coordinate program activities and timelines in consultation with stakeholders across multiple workstreams.
• Analyse and report on the master program schedule, identifying progress, delays, dependencies and potential risks.
• Prepare high-quality status reports, briefs, presentations and documentation for senior executives and steering committees.
• Conduct quality assurance of written materials, including editing, proofreading and reviewing reports and correspondence.
• Evaluate program progress, identify emerging risks and facilitate appropriate interventions where required.
• Provide specialist scheduling advice, guidance and reporting support.
• Contribute to the continuous improvement of scheduling processes, reporting tools and program artefacts.
• Exercise sound judgement when making decisions in accordance with relevant legislation, policies and procedures.

Highly desirable criteria

• Demonstrated experience managing schedules within large-scale ICT projects or programs.
• Strong hands‑on experience using Microsoft Project for program scheduling.
• Proficiency in DevOps.
• Experience managing complex program schedules, dependencies, milestones and critical paths.
• Experience preparing executive‑level reporting and governance documentation.

Desirable criteria

• Experience working within government programs or large-scale transformation initiatives.
• Understanding of program governance, reporting frameworks and stakeholder management.
• Experience supporting Program Management Offices (PMOs).
• Knowledge of legislative and regulatory environments.

Skills and experience

• Excellent written and verbal communication skills, with the ability to communicate effectively with stakeholders at all levels.
• Strong teamwork and stakeholder engagement skills, with the ability to work collaboratively to achieve program outcomes.
• Exceptional attention to detail, analytical and investigative skills, including the ability to identify gaps and opportunities for improvement.
• Proven ability to exercise sound professional judgement when managing sensitive and complex matters within legislative and regulatory requirements.
• Strong organisational skills, with the ability to manage competing priorities and remain calm under pressure.
• Flexibility and adaptability when responding to changing priorities and uncertainty.
• Experience handling sensitive and confidential information in accordance with relevant legislation and frameworks.

Please note that a National Police Check might be required as part of pre-employment screening.