Marketing and Events Coordinator

Programmed GO; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Programmed GO in Australia is seeking a Marketing & Events professional to join the Dental division. You will coordinate activations, product launches and customer events across Australia and New Zealand, working with Portfolio Managers, Marketing, Education, Sales, agencies and suppliers.

The role requires 2–3 years' experience in marketing activation or events management, experience in healthcare or pharma, and a tertiary qualification in Business/Commerce/Marketing.

Qualifications

• 2-3 years' experience in marketing activation, campaign coordination and/or events management.
• Experience within the Pharmaceutical, Medical Device or Healthcare industry.
• Tertiary qualification in Business/Commerce/Marketing is highly desired.
• Experience supporting marketing campaigns, product launches, customer engagement or events.
• Experience working closely with a Portfolio Manager or Marketing Manager is highly desirable.
• Experience managing external agencies, event suppliers and vendors.
• Strong Microsoft Office skills, particularly Excel, Word and PowerPoint.
• Experience with payment systems and Microsoft Power Apps is highly regarded.
• Exceptional organizational and time-management skills.
• Strong attention to detail and a proactive approach to problem solving.
• The ability to work effectively in a fast-paced, complex environment.
• Excellent communication and stakeholder management skills.
• A flexible and adaptable approach, with the ability to manage changing priorities.
• The confidence to work independently while also contributing effectively as part of a collaborative team.
• The ability and willingness to learn and navigate multiple systems, processes and platforms.

Responsibilities

• Coordinating and delivering Orthodontic marketing activations, product launches, tradeshows, expos, conventions and customer events
• Maintaining the Orthodontic activation planning calendar, covering campaigns, promotions, product launches, education programs and events
• Sourcing event locations and managing the logistics of products and equipment delivery, as well as setting up requirements
• Coordinating educational seminars and training events
• Managing the end-to-end event approval process, including Letters of Offer, attendee information, cost estimates, and compliance approvals
• Supporting marketing campaigns, quarterly promotions, product launches and customer engagement initiatives
• Coordinating agency briefs, timelines, deliverables and supplier performance
• Managing the production, printing, distribution and inventory of marketing and educational materials
• Supporting the development and distribution of sales enablement materials, campaign communications and customer-facing content
• Assisting with new product innovation and product launch processes, website updates and digital content management
• Coordinating promotional items and marketing assets for campaigns, training programs, sales meetings and events
• Managing Purchase Orders, Purchase Requisitions, vendor invoices and payments, while maintaining accurate marketing spend tracking and budget utilization
• Supporting vendor setup and ongoing supplier management
• Preparing reports and providing visibility of activation, event and budget performance
• Contributing to additional marketing projects and initiatives as required

Skills

Marketing activation

Campaign coordination

Events management

Stakeholder management

Microsoft Office

Education

Bachelor-level qualification in Business/Commerce/Marketing

Tools

Microsoft Office

Excel

Word

PowerPoint

Power Apps

Job description

Expansive Healthcare organisation, leading healthcare innovations for over 70 years. They continue to move the industry forward, by helping to solve their customers' biggest challenges. The client operates in more than 300 offices and facilities around the world and is driven by dedication to improved outcomes for their clients.

About the Role:

We are looking for a highly organized, proactive and detail-oriented Marketing & Events professional to join the Dental division.

This is an exciting opportunity for a marketing and events professional who enjoys bringing campaigns, product launches, educational programs and customer experiences to life. You will play a key role in coordinating marketing activations across Australia and New Zealand, working closely with Portfolio Managers, Marketing, Education, Sales, agencies and external suppliers.

If you thrive in a fast-paced environment, enjoy managing multiple priorities and have a passion for delivering high-quality events and marketing initiatives, this may be the perfect role for you.

Your main duties and responsibilities will include:

• Coordinating and delivering Orthodontic marketing activations, product launches, tradeshows, expos, conventions and customer events
• Maintaining the Orthodontic activation planning calendar, covering campaigns, promotions, product launches, education programs and events
• Sourcing event locations and managing the logistics of products and equipment delivery, as well as setting up requirements
• Coordinating educational seminars and training events
• Managing the end-to-end event approval process, including Letters of Offer, attendee information, cost estimates, and compliance approvals
• Supporting marketing campaigns, quarterly promotions, product launches and customer engagement initiatives
• Coordinating agency briefs, timelines, deliverables and supplier performance
• Managing the production, printing, distribution and inventory of marketing and educational materials
• Supporting the development and distribution of sales enablement materials, campaign communications and customer-facing content
• Assisting with new product innovation and product launch processes, website updates and digital content management
• Coordinating promotional items and marketing assets for campaigns, training programs, sales meetings and events
• Managing Purchase Orders, Purchase Requisitions, vendor invoices and payments, while maintaining accurate marketing spend tracking and budget utilization
• Supporting vendor setup and ongoing supplier management
• Preparing reports and providing visibility of activation, event and budget performance
• Contributing to additional marketing projects and initiatives as required

To succeed in this role, the successful candidate should meet the following criteria:

• 2-3 years' experience in marketing activation, campaign coordination and/or events management
• Experience within the Pharmaceutical, Medical Device or Healthcare industry
• Tertiary qualification in Business/Commerce/Marketing is highly desired
• Experience supporting marketing campaigns, product launches, customer engagement or events
• Experience working closely with a Portfolio Manager or Marketing Manager is highly desirable
• Experience managing external agencies, event suppliers and vendors
• Strong Microsoft Office skills, particularly Excel, Word and PowerPoint
• Experience with payment systems and Microsoft Power Apps is highly regarded
• Exceptional organizational and time-management skills
• Strong attention to detail and a proactive approach to problem solving
• The ability to work effectively in a fast-paced, complex environment
• Excellent communication and stakeholder management skills
• A flexible and adaptable approach, with the ability to manage changing priorities
• The confidence to work independently while also contributing effectively as part of a collaborative team
• The ability and willingness to learn and navigate multiple systems, processes and platforms.

You must have full working rights in Australia to apply for this role.

We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives.
We strongly encourage applications from women, people of Aboriginal and Torres Strait Islander descent, and individuals from all communities.