Marketing & Administrative Coordinator

Work Initiatives; Maitland; On-site; AUD 34,000 - 44,000; Part time

Job summary

Work Initiatives is seeking an organised Marketing & Administrative Coordinator to join our team in Maitland on a casual or part-time basis. The role combines creative marketing work with light admin tasks, with on-site responsibilities and no remote work.

The position supports marketing across social media, digital communications and print media, ensuring content is accurate and aligned with the brand. Hours are flexible to 20–25 per week with school-friendly options.

Qualifications

• Experience creating and managing content across social media platforms.
• Proficiency with Canva for marketing materials.
• Familiarity with WooCommerce and basic website updates.
• Strong written communication and attention to detail.

Responsibilities

• Coordinate daily marketing activities across social media, digital and print media.
• Plan, schedule and publish regular social content, and create in-house signage.
• Maintain and edit WooCommerce website product listings.
• Proofread marketing materials before publication.
• Provide basic administrative support to the Accounts team.

Skills

Social media management

Content creation

Written communication

Organisational skills

Initiative

Microsoft Office

Canva proficiency

Time management

Tools

WooCommerce

MS Office

Email marketing platforms

Job description

We're looking for an organised, creative and detail-driven Marketing & Administrative Coordinator to join our team on a casual or part-time basis. This role main focus will be handling and coordinating marketing activities across social media, digital communications and print media. This role will have you working closely with the team across our range of products and ensuring all content is accurate, polished and consistent with the brand.

We are a family run local business that provides landscaping supplies including, soils, gravels, plants, pavers and more. We're looking for someone who can elevate our marketing to demonstrate the wide range of products we have, knowledge and service in the local areas. We have two physical stores and and online website with the role based out of our main location in Warners Bay.

About the Role

School hours / flexible working hours will be considered for the right person

A varied, hands-on role combining creative marketing work with basic administrative support.

On-site work required, this is not WFH role.

We would be looking at someone for a part-time or casual basis up to 20-25 hours a week that can also assist with some general administration duties across the day-to day running of the office.

Marketing:

• Coordinate the day-to-day delivery of marketing activities across our nursery, landscape supply, cafe, marketing and social media platforms.
• Manage marketing requests, timelines and competing priorities to ensure projects progress efficiently.
• Plan, schedule and publish regular social media content.
• Creation of in-house signage
• Maintain our website (WooCommerce) - this involves adding, editing and removing products.
• Proofread and quality-check marketing material before publication or production
• Maintain organised marketing files, templates, schedules and supporting resources
• Provide marketing coordination and administrative support across a range of platforms, events and ad hoc projects

Administration:

• Provide support to our Accounts Team (payable & receivable)
• Complete data entry as required
• Undertake general office duties to support.

Skills & Experience

• Proficiency in Canva
• Basic SEO knowledge
• Preferred experience with a marketing background
• Experience creating and managing content across social media platforms
• Familiarity with email marketing platforms and eDM creation
• Strong written communication, proofreading and attention to detail
• Excellent organisational skills with the ability to prioritise conflicting demands
• High level of initiative and the ability to work with minimal supervision
• Confidence communicating
• High-level computing skills using the MS Office suite