Market Coordinator

Caloundra Chamber of Commerce; Sunshine Coast Regional; Híbrido; AUD 70.000 - 90.000; Jornada completa

Descripción de la vacante

Caloundra Chamber of Commerce in Caloundra on the Sunshine Coast is seeking a dedicated Markets Coordinator to oversee day-to-day market operations, including the Caloundra Street Fair and Twilight Markets. The role blends three days of office planning with up to two days on-site, with Sundays regularly required.

Ideal candidates will have event operations experience, staff supervision skills, and the ability to manage vendor bookings, site layouts and safety compliance.

Formación

• Experience in event operations, markets, exhibitions, hospitality management or a similar environment.
• Proven ability to supervise staff, manage rosters and delegate tasks.
• Exceptional verbal and written communication skills, clear direction to staff and vendors.
• Strong organisational skills, detail-oriented, able to manage competing priorities.
• Current driver’s licence; First aid certificate and RSA (or willingness to obtain).
• Availability to work Sundays (6–2pm), occasional Friday evenings and other events.

Responsabilidades

• Coordinate and supervise the Caloundra Street Fair and three monthly Twilight Markets.
• Manage event setup, bump-in, operations, bump-out and pack-down.
• Plan market layouts, site maps, vendor allocations and equipment requirements.
• Coordinate contractors and suppliers, including traffic management, waste services, power, lighting and entertainment.
• Ensure markets run safely, efficiently, on time and within budgets.
• Lead, roster, onboard and supervise casual market staff.
• Manage stallholder enquiries, applications, bookings and site allocations through digital booking platform.
• Maintain accurate vendor records, insurance documentation, invoicing and follow-up.
• Coordinate event permits, risk assessments, insurance requirements and WHS procedures.
• Monitor market budgets, staffing costs and revenue performance.

Conocimientos

Event operations

Staff supervision

Vendor coordination

Communication skills

Herramientas

Microsoft Office

Digital booking systems

Descripción del empleo

The Caloundra Chamber of Commerce is a progressive, community-focused organisation committed to leading regional prosperity across the southern Sunshine Coast. Our markets are an important part of Caloundra's identity, bringing together local businesses within the retail precinct, artisans, food vendors, visitors and our community. We have invested in upgraded digital booking systems, operational processes and market development, and are looking for the right person to help take our markets to the next level.

About the role

This is a full-time position based in Caloundra, combining approximately three days of office-based planning and administration with up to two days of onsite market management and event supervision each week, depending on the event calendar and the ability of the market delivery team. Sunday is a regular working day, supervising the Caloundra Street Fair. The role also requires flexibility for Friday evening Twilight Markets and occasional additional events. With a well-trained casual team, there may be opportunities for occasional Sunday off subject to the strength of the casual team. Reporting to Caloundra Chamber of Commerce Management, you will focus on the day-to-day operations of our markets, supported by casual event staff and the wider Chamber team for additional marketing and administrative support.

Key responsibilities

• Coordinate and supervise the Caloundra Street Fair and three monthly Twilight Markets.


• Manage event setup, bump-in, operations, bump-out and pack-down.


• Plan market layouts, site maps, vendor allocations and equipment requirements.


• Coordinate contractors and suppliers, including traffic management, waste services, power, lighting and entertainment.


• Ensure markets run safely, efficiently, on time and within operational budgets.


• Lead, roster, onboard and supervise casual market staff.


• Manage stallholder enquiries, applications, bookings and site allocations through digital booking platform.


• Maintain accurate vendor records, insurance documentation, invoicing and payment follow-up.


• Coordinate event permits, risk assessments, insurance requirements and workplace health and safety procedures.


• Monitor market budgets, staffing costs and revenue performance.

About you

• Experience in event operations, markets, exhibitions, hospitality management or a similar environment.


• Proven ability to supervise staff, manage rosters and confidently delegate tasks.


• Exceptional verbal and written communication skills, strong ability to provide clear direction to staff and market vendors.


• Your strengths are reliability, honesty and loyalty, and you are physically fit and active.


• Strong organisational skills, attention to detail and the ability to manage competing priorities.


• Confidence using digital booking systems, Microsoft Office and other business platforms.


• Good spatial awareness and the ability to interpret and develop event site layouts.


• An understanding of event safety, risk management, permits and compliance.


• Strong customer service skills and the confidence to manage difficult conversations professionally.


• Current driver's licence. Current first aid certificate and RSA, or willingness to get both before start date.


• Availability to work Sundays (6 – 2pm), occasional Friday evenings and other scheduled events.

For further information on our markets see caloundramarkets.com.au .