Caloundra Markets Coordinator

Caloundra Chamber of Commerce; Caloundra; On-site; AUD 70,000 - 90,000; Full time

Job summary

The Caloundra Chamber of Commerce is seeking a Markets Operations Manager to lead the Caloundra Street Fair and Twilight Markets. The role blends office planning with hands-on event delivery across Sundays and other events, supported by casual staff and the Chamber team.

You will supervise staff, coordinate vendors, monitor budgets and ensure safety and compliance while working with a supportive local team.

Qualifications

• Experience in event operations, markets, exhibitions, hospitality management or a similar environment.
• Proven ability to supervise staff, manage rosters and delegate tasks.
• Strong verbal and written communication skills; provide clear direction to staff and vendors.
• Reliability, honesty and loyalty; physically fit and active.
• Strong organisational skills and ability to manage competing priorities.
• Proficiency with digital booking systems and Microsoft Office.

Responsibilities

• Coordinate and supervise the Caloundra Street Fair and three monthly Twilight Markets.
• Manage event setup, bump-in, operations, bump-out and pack-down.
• Plan market layouts, site maps, vendor allocations and equipment requirements.
• Coordinate contractors and suppliers including traffic management, waste services, power, lighting and entertainment.
• Ensure markets run safely, efficiently, on time and within budgets.
• Lead, roster, onboard and supervise casual market staff.
• Manage stallholder enquiries, applications, bookings and site allocations through digital booking platform.
• Maintain accurate vendor records, insurance documentation, invoicing and payment follow-up.
• Coordinate event permits, risk assessments, insurance requirements and WHS procedures.
• Monitor market budgets, staffing costs and revenue performance.

Skills

Staff supervision

Event operations

Budget management

Vendor coordination

Booking systems

MS Office

Communication

Site layouts

Driver's licence

Tools

Digital booking platform

Job description

This is a full-time position based in Caloundra, combining approximately three days of office-based planning and administration with up to two days of onsite market management and event supervision each week, depending on the event calendar and the ability of the market delivery team. Sunday is a regular working day, supervising the Caloundra Street Fair. The role also requires flexibility for Friday evening Twilight Markets and occasional additional events. With a well-trained casual team, there may be opportunities for occasional Sunday off subject to the strength of the casual team. Reporting to Caloundra Chamber of Commerce Management, you will focus on the day-to-day operations of our markets, supported by casual event staff and the wider Chamber team for additional marketing and administrative support.

Key responsibilities

Coordinate and supervise the Caloundra Street Fair and three monthly Twilight Markets.

Manage event setup, bump-in, operations, bump-out and pack-down.

Plan market layouts, site maps, vendor allocations and equipment requirements.

Coordinate contractors and suppliers, including traffic management, waste services, power, lighting and entertainment.

Ensure markets run safely, efficiently, on time and within operational budgets.

Lead, roster, onboard and supervise casual market staff.

Manage stallholder enquiries, applications, bookings and site allocations through digital booking platform.

Maintain accurate vendor records, insurance documentation, invoicing and payment follow-up.

Coordinate event permits, risk assessments, insurance requirements and workplace health and safety procedures.

Monitor market budgets, staffing costs and revenue performance.

About you

Experience in event operations, markets, exhibitions, hospitality management or a similar environment.

Proven ability to supervise staff, manage rosters and confidently delegate tasks.

Exceptional verbal and written communication skills, strong ability to provide clear direction to staff and market vendors.

Your strengths are reliability, honesty and loyalty, and you are physically fit and active.

Strong organisational skills, attention to detail and the ability to manage competing priorities.

Confidence using digital booking systems, Microsoft Office and other business platforms.

Good spatial awareness and the ability to interpret and develop event site layouts.

An understanding of event safety, risk management, permits and compliance.

Strong customer service skills and the confidence to manage difficult conversations professionally.

Current driver's licence.

Availability to work Sundays (6 – 2pm), occasional Friday evenings and other scheduled events.

About us

The Caloundra Chamber of Commerce is a progressive, community-focused organisation committed to leading regional prosperity across the southern Sunshine Coast. Our markets are an important part of Caloundra's identity, bringing together local businesses within the retail precinct, artisans, food vendors, visitors and our community. We have invested in upgraded digital booking systems, operational processes and market development, and are looking for the right person to help take our markets to the next level. For further information on our markets see caloundramarkets.com.au .

A varied role combining office planning and hands-on event delivery.

The opportunity to lead and develop your own market operations team.

Working with a supportive, community-focused organisation.

The opportunity to contribute ideas and improvements to established markets working with the overall strategic plan and the management team.

A highly visible role supporting local businesses and creating great community experiences.