Manager, Collection and Digital Asset Management Systems

Australian War Memorial; Canberra; On-site; AUD 140,000 - 190,000; Full time

Job summary

The Australian War Memorial seeks a Manager for Collection and Digital Asset Management Systems (CDAMS) to lead the development, maintenance, user support and training for CMS, and to integrate CMS with the Digital Asset Management System. The role sits in the Collection Services management team and requires staff leadership and cross-team collaboration.

The role will drive strategy for the CMS, oversee user groups, and manage the CDAMS team, with emphasis on policies, reporting and ongoing

Qualifications

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS).
• All applicants external to AWM that are offered employment will be required to successfully undergo a National Police Check.

Responsibilities

• Lead the overall management of the Memorial’s CMS and the integrated CMS/ DAMS.
• Manage the CMS Team in delivering help desk, training programs, performance reporting and policy updates.
• Collaborate with IT and DAMS managers to ensure proactive, consultative CMS/DAMS management.
• Manage the relationship with CMS vendors to ensure system performance and growth.
• Prepare correspondence, reports and other documentation for executive management.
• Develop and manage team members and demonstrate leadership across the Collection Services team.

Job description

Manager, Collection and Digital Asset Management Systems

The Manager, Collection & Digital Asset Management Systems (CDAMS) leads the development, maintenance, user support and training program for the Memorial’s Collection Management Systems (CMS), ingesting of digital assets and their integration with Collection records. The position also plays a leading role in the integration of the CMS with the Digital Asset Management System and provides strategic direction and management of the integrated system, policies and user groups.

This position is part of the Collection Services management team and is a critical leadership position in the section. The Manager, CDAMS is responsible for staff management and development of the CDAMS team, as well as leadership of the CMS users across the Memorial.

This position will initially be filled up until January 2027, with the possibility for extension and/or permanency.

The Role

The Manager, Collection & Digital Asset Management Systems (CDAMS) leads the development, maintenance, user support and training program for the Memorial’s Collection Management Systems (CMS), ingesting of digital assets and their integration with Collection records. The position also plays a leading role in the integration of the CMS with the Digital Asset Management System and provides strategic direction and management of the integrated system, policies and user groups.

This position is part of the Collection Services management team and is a critical leadership position in the section. The Manager, CDAMS is responsible for staff management and development of the CDAMS team, as well as leadership of the CMS users across the Memorial.

This position will initially be filled up until January 2027, with the possibility for extension and/or permanency.

The key duties of the position include:

• Lead the overall management of the Memorial’s CMS and play a leading role in the integrated CMS/ Digital Asset Management Systems (DAMS).
• Manage the CMS Team in the delivery of the following outcomes:
  • Highly efficient and client focussed help desk for all CMS requests.
  • Successful training programs for new and existing users.
  • Analysis of system performance and user requirements and initiation and implementation of improvements and enhancements.
  • Comprehensive and up to date policies and procedures for collection, documentation and information.
  • Performance reporting on the system as well as overall management of user generated reports.
• Collaborate with key internal stakeholders including IT and DAMS managers to ensure proactive, positive and consultative management of the integrated CMS/DAMS.
• Manage the relationship with CMS vendors to ensure system performance and growth.
• Prepare correspondence, reports and other documentation for executive management.
• Develop and manage team members and demonstrate leadership across the Collection Services team.

Eligibility

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS).
• All applicants external to AWM that are offered employment will be required to successfully undergo a National Police Check, even if they currently hold a security clearance. The check is conducted in accordance with the Australian Government Protective Security Policy Framework requirements.

Notes

A merit pool of suitable applicants may be created which may be used to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months.

Successful applicants engaged into the APS will be subject to a probation period.

The Memorial is committed to workplace diversity and maintains an environment that values the contribution of people from different backgrounds and experiences. The Memorial welcomes applications from Aboriginal and Torres Strait Islander people, veterans, mature age people, people from diverse backgrounds, and people with a disability.

Getting to know the Australian War Memorial

The Australian War Memorial combines a shrine, a world-class museum, and an extensive archive. The Memorial's purpose is to commemorate the sacrifice of those Australians who have died in war or on operational service and those who have served our nation in times of conflict. Its mission is leading remembrance and understanding of Australia’s wartime experience.