Maintenance Planner / Master Data

Maintenance Systems Solutions Pty Ltd; Mildura; Hybrid; AUD 92,000 - 148,000; Full time

Job summary

Maintenance Systems Solutions Pty Ltd is seeking an experienced Maintenance Planner to establish and optimise MaintainX at an operational site in Australia. You will build asset structures, create preventative maintenance schedules, and implement work management processes to support day-to-day maintenance activities.

The role starts on-site for 2–3 weeks, then moves to a negotiated mix of site attendance and remote work, depending on project needs.

Qualifications

• Proven experience as a Maintenance Planner with strong master data capability.
• Experience creating, reviewing and maintaining asset registers and equipment hierarchies.
• Strong knowledge of preventative maintenance, work management and planning processes.
• Experience with MaintainX, SAP or another EAM/CMMS platform.
• Ability to develop practical maintenance workflows and system processes.
• Experience improving maintenance master data in an operational environment.
• Ability to work independently and engage effectively with site maintenance teams.
• MaintainX experience or previous EAM implementation experience highly regarded.
• Must have the right to work in Australia.

Responsibilities

• Setting up and validating asset registers and equipment hierarchies in MaintainX
• Creating, reviewing and amending maintenance master data
• Developing preventative maintenance schedules and recurring work orders
• Establishing maintenance procedures and inspection checklists
• Developing work request, prioritisation, planning and scheduling workflows
• Linking equipment documentation and spare parts information to assets
• Establishing reporting for maintenance completion, overdue work and backlog
• Training maintenance personnel in the effective use of MaintainX
• Documenting and handing over practical maintenance processes to the site team

Skills

Maintenance planning

Asset registers

Preventive maintenance

Work management

Independent work

Team engagement

Master data improvement

Work eligibility

Tools

MaintainX

SAP

CMMS/EAM platforms

Job description

This role is focused on getting a newly implemented maintenance management system working effectively in an operational environment, from building reliable master data through to establishing practical maintenance processes.

Why This Role

• Opportunity to establish and optimise MaintainX following implementation
• Strong focus on maintenance master data and system development
• Initial 2–3 weeks on site, with flexible working arrangements thereafter
• Local, DIDO or FIFO candidates considered, with FIFO via Mildura
• Approximately 3–4 month contract, with duration dependent on work requirements
• MaintainX experience preferred, but SAP and other EAM experience considered

The Role

We are seeking an experienced Maintenance Planner with strong master data experience to support the establishment and optimisation of MaintainX at an operational site.

Following the recent implementation of MaintainX, you will take a hands‑on role in developing asset structures, preventative maintenance schedules, work management processes and reporting to ensure the system supports day-to-day maintenance activities.

The role will initially require 2–3 weeks on site, followed by a negotiated combination of site attendance and working from home, depending on project requirements and deliverables.

While MaintainX experience would be ideal, candidates with strong maintenance master data and planning experience in SAP or other EAM systems will also be considered, with MaintainX training available on site.

What You'll Be Doing

• Setting up and validating asset registers and equipment hierarchies in MaintainX
• Creating, reviewing and amending maintenance master data
• Developing preventative maintenance schedules and recurring work orders
• Establishing maintenance procedures and inspection checklists
• Developing work request, prioritisation, planning and scheduling workflows
• Linking equipment documentation and spare parts information to assets
• Establishing reporting for maintenance completion, overdue work and backlog
• Training maintenance personnel in the effective use of MaintainX
• Documenting and handing over practical maintenance processes to the site team

What You'll Bring

• Proven experience as a Maintenance Planner with strong master data capability
• Experience creating, reviewing and maintaining asset registers and equipment hierarchies
• Strong knowledge of preventative maintenance, work management and planning processes
• Experience with MaintainX, SAP or another EAM/CMMS platform
• Ability to develop practical maintenance workflows and system processes
• Experience improving maintenance master data in an operational environment
• Ability to work independently and engage effectively with site maintenance teams
• MaintainX experience or previous EAM implementation experience highly regarded
• Must have the right to work in Australia

About Us

Maintenance Systems Solutions Pty Ltd is a privately owned Australian company with offices throughout Australia and internationally. MSS provides technical specialists, industry experts, and senior consultants to support maintenance systems, business processes, and operational environments requiring specialised skill sets.

MSS is an Equal Opportunity Employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, and individuals from diverse backgrounds.

About Our Recruitment Process

Once you apply, our team will review your application. If you're a potential match, you’ll receive an email within 24 hours to gather more information. Once that’s completed, we’ll aim to contact you within 72 hours for a chat with one of our recruiters. All applicants will be notified of the outcome of their application.