Maintenance Coordinator

Mitolo Family Farms; Virginia; On-site; AUD 85,000 - 120,000; Full time

Job summary

Mitolo Family Farms in Virginia is seeking a Maintenance Co-Ordinator to plan, schedule and maintain stores, liaising with the engineering team. You will manage the CMMS (MEX), schedule preventative maintenance, coordinate stores and purchasing, and drive safety and efficiency.

This role operates within a busy production environment, focusing on reducing downtime and maximizing throughput across our potato and onion operations.

Qualifications

• Experience in maintenance planning is essential.
• Knowledge of CMMS (MEX) and maintenance data reporting.
• Understanding purchasing and stock control processes.
• Sound computer skills and safety mindset.

Responsibilities

• Plan, schedule and oversee day-to-day maintenance activities to meet KPIs and reduce downtime.
• Coordinate maintenance tasks, weekend work and rosters with the team.
• Manage the CMMS (MEX) data entry, equipment data and reporting.
• Coordinate the Maintenance Store, stock takes, purchasing and supplier sourcing.
• Support safety, quality and cost-efficiency improvements across the site.

Skills

Maintenance planning

Data analysis

Vendor/supplier liaison

Scheduling

Communication

Driver's licence

Tools

MEX CMMS

Job description

Ever wondered what it takes to keep a busy production plant running like clockwork? We're looking for a Maintenance Co-Ordinator to take the reins on planning, scheduling and maintenance stores across our Virginia site. Reporting to the Engineering Manager, you'll be a key link between our maintenance team, suppliers and contractors.

You'll be responsible for planning, coordinating and scheduling maintenance tasks across the business, and for managing our maintenance software system (MEX). You'll also look after purchasing functions for the maintenance team and the oversight of our maintenance stores.

Working alongside the Maintenance Managers, you'll plan and schedule maintenance staff to complete preventative and planned maintenance work, with the goal of reducing downtime, extending equipment life and maximising throughput.

You'll also implement and monitor maintenance-related documents, check sheets, forms and reports, looking for opportunities to improve safety, quality, production, efficiency, time and cost.

About The Role

What You'll Be Doing

• Plan, schedule and oversee day-to-day maintenance activities, including preventative and weekend work, to meet KPIs and reduce downtime
• Work with the maintenance team to identify preventative maintenance tasks ad schedules and manage accordingly
• Plan and coordinate the day to day work activities of the Maintenance team, including scheduling weekend work and related rosters
• Planning of, and communication of weekend work schedules to stakeholders
• Manage our maintenance system — entering tasks, equipment data and generating reports for the Maintenance and Engineering Managers
• Coordinate the Maintenance Store, including stock takes, purchasing, receipting and sourcing the best value from suppliers
• Support the roll-out of new stores and maintenance systems Provide administration support on major projects and to the Engineering Team during busy periods
• Ensure correct documentation is in place to meet safety requirements for chemicals, oils and equipment
• Stock control including stock takes, ordering of parts and consumables and receiving new stock arrivals

Health & Safety

Safety is paramount to us. You’ll carry out all activities safely and identify and report any hazards you observe — playing your part in our safety and quality first culture.

About You

Your demonstrated previous experience in maintenance planning is essential for this position. In addition, you will have:

• Experience analysing data and reporting
• Experience with a computerised maintenance management system (such as MEX or similar)
• An understanding of the purchasing and receiving process
• Sound computer skills
• A sound understanding of workplace health and safety practices and procedures
• A current valid driver’s licence
• A proven ability to work under pressure to tight deadlines
• Excellent written and verbal communication skills
• The ability to use discretion and maintain confidentiality
• Honest, open and consistent communication across all levels of management
• A positive, proactive, can-do attitude
• A high standard of personal conduct and presentation
• A strong rapport with, and the ability to build proactive relationships with, internal and external stakeholders based on mutual respect
• The ability to evaluate information quickly, identify key issues, and make sound, practical decisions

Why Mitolo Family Farms?

Join a team that's genuinely pushing the industry forward — not just talking about innovation, but investing in it. Your wellbeing matters here, with real support for both mental and physical health.

Quality and safety come first, always — it's at the heart of everything we do

This is more than just a job — whether you're in the paddock, on the production floor, or behind the scenes in corporate services, you're part of the same story: getting quality produce from the ground to the table, safely and to the highest standard every time.

About Mitolo Family Farms

Farming's been in our blood since 1972. Four generations on, we've grown into so much more than a farming business — we're growers, producers and a full corporate operation working together to get premium potatoes and onions onto shelves at Australia's biggest supermarkets and produce markets. We back time-honoured growing methods with genuinely cutting-edge technology, and everyone across our farms, production sites and corporate teams plays a part in delivering on that.