Logistics Coordinator

JAP JC Australia Pty. Ltd.; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Johnson Controls in Sydney seeks a logistics coordinator to support the Logistics Manager in end-to-end movement of chiller and HVAC equipment from overseas factories through international shipping, ports, warehousing and final site delivery. The role emphasizes accurate documentation, shipment visibility, and cost administration for on-time project delivery.

Ideal candidates have 1–3 years in logistics, familiarity with Incoterms, and strong Excel skills.

Qualifications

• Essential 1–3 years in logistics, freight, transport or supply chain coordination.
• Exposure to international shipping and import processes.
• Familiar with Incoterms and freight forwarders.
• Strong documentation and record-keeping accuracy.
• Proficient with Excel and business systems.

Responsibilities

• End-to-end logistics coordination from factory dispatch to customer delivery.
• Track shipments, communicate updates and manage exceptions.
• Prepare and check shipping and import documents for clearance.
• Coordinate warehousing, receipts, storage and delivery bookings.
• Check invoices against charges and allocate costs to projects.
• Maintain logistics records, delivery dockets and reports.
• Support compliance and identify process improvements.

Skills

Logistics coordination

International shipping

Documentation

Microsoft Excel

Communication

Problem solving

ERP systems

Education

Diploma/Certificate in Logistics

Bachelor's degree in supply chain / international trade

Tools

ERP software

Transport management systems

Job description

Role Overview

The role will support the Logistics Manager in coordinating the end-to-end logistics of chiller and airside equipment, from factories overseas through international shipping, Australian ports, warehousing and final delivery to customer sites. The role focuses on day-to-day logistics execution, accurate documentation, shipment visibility and cost administration to support timely and efficient project delivery.

Key Responsibilities

• End-to-end logistics coordination: Coordinate factory dispatch, international freight, port movements, warehousing and delivery to customer sites, working with factories, freight forwarders, customs brokers, transport providers and warehouses.
• Shipment tracking and communication: Maintain shipment schedules and tracking records, communicate delivery updates, and promptly escape delays, discrepancies and other exceptions to the Logistics Manager.
• Shipping documentation: Collect, check and maintain shipping and import documentation, liaising with factories, freight forwarders and customs brokers to support timely clearance and delivery.
• Warehousing and site delivery: Coordinate warehouse receipts, storage and dispatch, and confirm delivery bookings, site-access requirements and receiving arrangements with project teams and logistics providers.
• Cost and invoice administration: Check freight, transport and warehousing invoices against agreed charges and services, allocate costs to the appropriate projects, and follow up discrepancies and accounts-processing requirements.
• Records and reporting: Maintain accurate logistics records, delivery dockets, proof of delivery and routine status reports.
• Operational support and improvement: Support compliance with company procedures and applicable transport and safety requirements, identify practical process improvements, and provide related administrative cover when required.

Skills and Experience

• Essential Minimum 1-3 years of experience in logistics, freight, transport or supply chain coordination, including exposure to international shipping and import processes.
• Working knowledge of shipping documentation, Incoterms and the roles of freight forwarders and customs brokers.
• Strong organisational and time‑management skills, with the ability to coordinate multiple shipments and meet competing deadlines.
• High attention to detail when maintaining records, checking documentation and processing invoices.
• Proficiency in Microsoft Excel, Word and business systems.
• Clear written and verbal communication, with a customer‑service focus and the ability to build effective internal and external relationships.
• A proactive, practical approach to problem‑solving, with the ability to work independently, collaborate with others and escalating issues appropriately.
• Desirable Experience in HVAC, mechanical equipment, industrial manufacturing or project‑based logistics.
• Exposure to large, heavy or oversized equipment movements and deliveries to project sites.
• Experience coordinating third‑party warehousing and inventory records.
• Familiarity with ERP or transport management systems.
• Relevant qualifications in logistics, supply chain or international trade.

Johnson Controls: Enhancing the Intelligence of Buildings

Your buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission‑critical data. Your buildings have a huge variety of functions; they are central to your mission.

This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter.

A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission.

Better for your people. Better for your bottom line. Better for the planet.

At Johnson Controls, we’ve been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world’s largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.