Litigation Support Specialist - Flexible Hours | Court Prep

Legal Aid; Cairns Regional; On-site; AUD 77,000 - 86,000; Full time

Benefits offered by this job

Salary packaging

Flexible working hours

Study leave

Job summary

Legal Aid in Cairns is seeking a Litigation Support Officer on a temporary full-time basis (date of appointment to 30 June 2027) with the possibility of extension and part-time consideration for suitable applicants. You will manage case-file administration, assist lawyers with affidavits and court documents, and coordinate client scheduling and materials for court appearances.

You will act as a first point of contact for clients, provide legal information and referrals, and help with financial

Qualifications

• You have legal administrative experience and can work independently using information technology systems (eg. Microsoft Office) and learn organisation specific programs.
• Knowledge of trauma-informed practice principles is desirable.

Responsibilities

• Manage administrative activities for a case file, including opening, closing and archiving; transcribing; filing and service of documents; data entry and searches.
• Assist lawyers by preparing correspondence, keeping detailed file notes, gathering client information, drafting affidavits and preparing court documents/subpoenas.
• Compile briefs for counsel, including photocopying, indexing and collecting relevant material.
• Act as first point of contact and handle incoming calls, provide legal information and referrals, and help clients prepare applications and documents.
• Help prioritise daily tasks, manage calendars and schedule appointments with clients, interpreters, experts and stakeholders.
• Arrange bookings for rooms, videoconferences, flights, accommodation and hire cars.
• Coordinate grants/aid using elodge, pay accounts, generate cheques and submissions to grants.
• Obtain court lists, assemble materials, coordinate clients at court, and assist counsel in conferences and court appearances.
• Provide secretariat support, prepare spreadsheets, manage equipment, mail, records; assist with front counter duties.

Skills

Legal admin experience

Data entry

Microsoft Office

Trauma-informed practice

Stakeholder communication

Tools

Microsoft Office

Job description

Legal Aid in Cairns is seeking a Litigation Support Officer on a temporary full-time basis (date of appointment to 30 June 2027) with the possibility of extension and part-time consideration for suitable applicants. You will manage case-file administration, assist lawyers with affidavits and court documents, and coordinate client scheduling and materials for court appearances.

You will act as a first point of contact for clients, provide legal information and referrals, and help with financial