Litigation Support Officer (Cairns)

Queensland Government; Cairns Regional; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Salary packaging

Employer super contributions

Flexible working hours

Study leave for approved work-related

Locality Allowance

Job summary

Queensland Government is seeking a temporary full-time Legal Administrative Assistant in Cairns, Australia. Appointment to 30 June 2027 with possible extension. Part time may be considered for the right applicant.

You will manage case files, transcribe, file and serve documents, perform data entry, prepare affidavits and court documents, and assist with briefs and court proceedings. Strong IT skills and trauma-informed approach are essential.

Qualifications

• You have legal administrative experience and can work independently, use information technology systems (eg. Microsoft Office) and learn organisation specific programs.
• You have knowledge of the principles of trauma informed practice.
• You can communicate effectively with stakeholders including clients with complex needs, you remain calm and positive in difficult situations and provide courteous, prompt and professional services.

Responsibilities

• Manage case file admin: opening, closing and archiving files
• Transcribing
• Filing and serving documents
• Data entry and data searches
• Prepare correspondence, keep notes, gather client info, draft affidavits and court documents
• Prepare briefs for counsel: photocopying, indexing, and material collection
• First point of contact; provide legal information and help clients prepare applications
• Prioritise tasks and manage calendars; schedule with clients, interpreters and stakeholders
• Book rooms, videoconferences, travel and accommodation
• Allocate grants of aid; process grants; issue cheques and submissions
• Obtain court lists and coordinate materials
• Assist counsel at conferences and court, relay instructions
• Secretariat duties; spreadsheets; records management
• Front counter assistance

Skills

Legal administrative experience

Independent worker

Stakeholder communication

Tools

Microsoft Office

Job description

Key Details:

This position is temporary full time from date of appointment till 30 June 2027 with the possibility of extension.

Part time may be considered for the right applicant/s.

• Manage administrative activities associated with a case file including opening, closing and archiving files
• Transcribing
• Filing and service of documents
• Data entry and searches
• Help the lawyers prepare for matters including preparing correspondence, keeping detailed file notes, gathering personal information from clients, drafting affidavits and preparing court documents/ subpoenas
• Compile briefs for counsel including photocopying, indexing, typing instructions and collection of relevant material
• Act as the first point of contact and manage all incoming calls including providing legal information, referral advice and help clients prepare applications and legal documents
• Help lawyers prioritise daily tasks and maintain appointments and calendars including scheduling appointments with clients, interpreters, experts and other relevant stakeholders
• Also make bookings for rooms, videoconferences, flights, accommodation and hire cars
• Ensure appropriate grants of aid are allocated to files, process requests for grants or extensions of aid using elodge, pay accounts, generate cheques and prepare submissions to grants
• Obtain court lists, organise material, coordinate and direct clients at court
• Help counsel at conferences and attend court to take and relay instructions as required
• Help with administrative activities including providing a secretariat function, preparing spreadsheets, maintaining equipment and supplies, mail, records management and other activities as directed
• Assist with front counter duties as required

About You:

You have legal administrative experience and can work independently, use information technology systems (eg. Microsoft Office) and learn organisation specific programs.You have knowledge of the principles of trauma informed practice.You can communicate effectively with stakeholders including clients with complex needs, you remain calm and positive in difficult situations and provide courteous, prompt and professional services.

What we offer you:

Generous salary packaging 36.25 hrs per week (full time hours)12.75% employer super contributionsFlexible working hoursStudy leave for approved work-related courses.Locality Allowance