Legal Support Coordinator

City of Sydney; Sydney; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Flexible working

Professional development program

Parental leave

Job summary

City of Sydney is seeking a senior leader to establish and head a new legal support function. You will drive innovation, improve systems, and support governance, risk and legal services for a world-class city.

You will manage a team, oversee budgets, and build effective relationships with internal and external stakeholders, while adopting emerging technologies and streamlined workflows.

Qualifications

• Qualifications in business administration, legal services, office management or related discipline.
• Experience leading administration or legal support teams.
• Strong experience in legal administration, including litigation and/or conveyancing support.

Responsibilities

• Lead and develop a team of legal support professionals, coordinating workloads and meeting deadlines.
• Coordinate administrative services across Legal Services, supporting legal, governance and risk functions.
• Identify and implement improvements to workflows, systems, precedents and knowledge management.

Skills

Team leadership

Administration

Legal support

Budgeting

Process improvement

Stakeholder management

Microsoft 365

Education

Business administration or legal services qualification

Office management qualification

Tools

TRIM

TechOne

Microsoft 365

Job description

Caring for our city, creating a future for all

Our people are passionate about their communities and connected to their teams. They’re motivated by our genuine commitment to diversity and inclusion, and our clear, compelling plan for our global city:Sustainable Sydney 2030 – 2050 Continuing the Vision.

Be part of a purpose-led organisation with care at its core. You’ll make a difference by acting in the best interests of our communities and city. Be better together with collaborative and inclusive partnerships. Embrace possibilities and be open to new ideas and creating bold solutions.

About the role

This newly established leadership role is a unique opportunity to build and lead a high-performing legal support function within the City of Sydney. Working alongside senior professionals, you will drive innovation, improve systems and processes, and help deliver legal, governance and risk services that support a world-class global city.

In this role you will:

• lead and develop a team of legal support professionals, coordinating workloads and ensuring priorities, quality and deadlines are met
• coordinate administrative services across Legal Services, supporting legal, governance and risk functions
• identify and implement improvements to workflows, systems, precedents and knowledge management practices
• manage legal matter reporting, budgets and operational administration
• support the responsible use of emerging technologies, including Microsoft 365 tools
• manage contracts and support engagement with external service providers
• build strong relationships with internal and external stakeholders.

What you’ll bring:

• relevant qualifications in business administration, legal services, office management or a related discipline
• experience leading administration or legal support teams
• strong experience in legal administration, including litigation and/or conveyancing support
• excellent organisational, communication and stakeholder management skills
• advanced Microsoft 365 capability and a passion for process improvement
• the ability to identify opportunities, implement new ways of working and drive operational efficiencies
• experience with contract management, TRIM and TechOne will be highly regarded.

This is a rare opportunity to establish and shape a new support model within Legal Services. You’ll have the opportunity to develop people, improve systems and introduce smarter ways of working while making a meaningful impact across the organisation.

Download position description.

This role has the option of a rostered day off each month, known as a 19-day month.

The recommended applicant must complete a pre-employment health declaration and a criminal history check.

What we can offer you

You’ll work with passionate, welcoming and supportive people who care for our communities and create a future for all.

Flexible working

• 3 days of care and cultural leave each year for health and wellbeing activities, cultural and religious days or events of significance
• Collaborative approach to flexible working
• City centre head office, with many public transport options.

Professional development

• Leadership and management development program
• Further education program providing reimbursement of course fees, and study and exam leave
• Opportunity to attend external courses and conferences
• Long service and employee recognition awards
• Employee assistance program offering free, confidential counselling

Supporting families

• We provide 26 weeks of paid parental leave for all new parents, supporting diverse and inclusive families
• Paid and unpaid adoption and long-term fostering leave
• Paid superannuation for up to 52 weeks of parental leave
• Part-time and job-sharing options available
• Supportive return-to-work environment

Inclusive culture

• Recognised as an Inclusive Employer by the Diversity Council of Australia
• Active employee networks including City Women, City Pride, DiverseCity, Inclusive City, Young Professionals and Aboriginal and Torres Strait Islander network
• Recognised family inclusive workplace
• Veteran employment supporter

Find out why a career at the City of Sydney might be right for you.

We welcome candidates from all backgrounds in a workplace as diverse as our communities. We’re passionate about gender balance, with an executive team two-thirds female and half of leadership roles held by women.

All applicants, including Aboriginal and Torres Strait Islander peoples, people with disability, veterans and people of diverse sexualities and genders, and those from culturally diverse backgrounds are encouraged to join us.

We’re a disability confident recruiter. If you identify as a person with disability and require support for your application or the recruitment process, contact us at ***********@cityofsydney.nsw.gov.auor 02 9265 9***.