Legal Support Coordinator

Environmental Health Australia Ltd.; Sydney; On-site; AUD 120,000 - 160,000; Full time

Benefits offered by this job

3 days of care and cultural leave

Flexible working

City centre head office

Leadership and management development

Course fee reimbursement

Study and exam leave

External courses and conferences

Long service awards

Employee assistance program

Parental leave (26 weeks)

Return-to-work support

Diversity and inclusion networks

Job summary

City of Sydney is seeking a strategic leader to establish and run a new legal support function within the organisation. You will work with senior professionals to drive innovation, enhance systems and governance, and deliver critical legal, governance and risk services for a world-class city.

You will lead a team, coordinate cross-department administration, and push process improvements while managing budgets and reporting.

Qualifications

• Qualifications in business administration, legal services, or related discipline.
• Experience leading administration or legal support teams.
• Strong ability to manage budgets, reporting and stakeholder relations.

Responsibilities

• Lead and develop a team of legal support professionals, coordinating workloads and deadlines.
• Coordinate administrative services across Legal Services, supporting governance and risk.
• Identify and implement workflow and knowledge management improvements.
• Manage legal matter reporting, budgets and operational administration.
• Support use of emerging technologies, including Microsoft 365 tools.
• Manage contracts and engage external service providers.
• Build strong internal and external stakeholder relationships.

Skills

Leadership

Legal administration

Contract management

Microsoft 365

Stakeholder management

Process improvement

Education

Business Administration / Legal/ Office Management qualification

Tools

TRIM

TechOne

Job description

Caring for our city, creating a future for all

Be part of a purpose-led organisation with care at its core. You’ll make a difference by acting in the best interests of our communities and city. Be better together with collaborative and inclusive partnerships. Embrace possibilities and be open to new ideas and creating bold solutions.

About the role

This newly established leadership role is a unique opportunity to build and lead a high-performing legal support function within the City of Sydney. Working alongside senior professionals, you will drive innovation, improve systems and processes, and help deliver legal, governance and risk services that support a world-class global city.

In this role you will:

• lead and develop a team of legal support professionals, coordinating workloads and ensuring priorities, quality and deadlines are met
• coordinate administrative services across Legal Services, supporting legal, governance and risk functions
• identify and implement improvements to workflows, systems, precedents and knowledge management practices
• manage legal matter reporting, budgets and operational administration
• support the responsible use of emerging technologies, including Microsoft 365 tools
• manage contracts and support engagement with external service providers
• build strong relationships with internal and external stakeholders.

What you’ll bring:

• relevant qualifications in business administration, legal services, office management or a related discipline
• experience leading administration or legal support teams
• strong experience in legal administration, including litigation and/or conveyancing support
• excellent organisational, communication and stakeholder management skills
• advanced Microsoft 365 capability and a passion for process improvement
• the ability to identify opportunities, implement new ways of working and drive operational efficiencies
• experience with contract management, TRIM and TechOne will be highly regarded.

This is a rare opportunity to establish and shape a new support model within Legal Services. You’ll have the opportunity to develop people, improve systems and introduce smarter ways of working while making a meaningful impact across the organisation.

This role has the option of a rostered day off each month, known as a 19-day month.

The recommended applicant must complete a pre-employment health declaration and a criminal history check.

Applications must be submitted online by11:59pm, 22nd September 2026

For more information, contact the Recruitment team at [e-mail]

What we can offer you

You’ll work with passionate, welcoming and supportive people who care for our communities and create a future for all.

• 3 days of care and cultural leave each year for health and wellbeing activities, cultural and religious days or events of significance
• Collaborative approach to flexible working
• City centre head office, with many public transport options.
• Leadership and management development program
• Further education program providing reimbursement of course fees, and study and exam leave
• Opportunity to attend external courses and conferences
• Long service and employee recognition awards
• Employee assistance program offering free, confidential counselling

Supporting families

• We provide 26 weeks of paid parental leave for all new parents, supporting diverse and inclusive families
• Paid and unpaid adoption and long-term fostering leave
• Paid superannuation for up to 52 weeks of parental leave
• Part-time and job-sharing options available
• Supportive return-to-work environment

Inclusive culture

• Recognised as an Inclusive Employer by the Diversity Council of Australia
• Active employee networks including City Women, City Pride, DiverseCity, Inclusive City, Young Professionals and Aboriginal and Torres Strait Islander network

We welcome candidates from all backgrounds in a workplace as diverse as our communities. We’re passionate about gender balance, with an executive team two-thirds female and half of leadership roles held by women.

All applicants, including Aboriginal and Torres Strait Islander peoples, people with disability, veterans and people of diverse sexualities and genders, and those from culturally diverse backgrounds are encouraged to join us.

We’re a disability confident recruiter. If you identify as a person with disability and require support for your application or the recruitment process, contact us at [e-mail] or 02 9265 9333.

The City of Sydney acknowledges the Gadigal of the Eora nation as the Traditional Custodians of our local area