Legal Secretary & Office Administrator — Client-Focused

LawBridge Lawyers and Consultants; Canterbury-Bankstown; On-site; AUD 55,000 - 70,000; Full time

Job summary

LawBridge Lawyers and Consultants in Chullora seeks a dedicated Legal Secretary & Office Administrator to manage client files, billing, and general office administration. You will open and maintain files in legal practice software, prepare costs agreements, issue invoices, and assist with trust account bookkeeping while handling calls professionally.

Ideal candidates have experience in a legal secretary or law firm admin role, familiarity with LEAP or Smokeball, and knowledge of ASIC/NSW Online

Qualifications

• Experience as a legal secretary, legal assistant, or law firm administrator.
• Familiar with LEAP or Smokeball or similar practice management software.
• Knowledge of opening files, costs, invoicing and trust accounting.
• Clear, professional telephone manner and client communication.
• Ability to manage competing priorities and maintain attention to detail.

Responsibilities

• Open and maintain client and matter files using legal practice software.
• Prepare costs agreements and routine correspondence and documents.
• Issue invoices and receipts, follow up outstanding accounts and assist with billing.
• Assist with trust account bookkeeping and related records.
• Answer calls, take messages and direct inquiries.
• Communicate professionally with clients and assist with general inquiries.
• Schedule appointments and coordinate staff calendars.
• Use ASIC and NSW Online Registry platforms as needed.
• Coordinate office administration, including stationery orders.
• Assist with staff rosters and general office organization.

Skills

Legal secretary experience

Billing administration

File management

Communication skills

Office coordination

Roster management

Tools

LEAP

Smokeball

ASIC NSW Online Registry

PEXA

Job description

LawBridge Lawyers and Consultants in Chullora seeks a dedicated Legal Secretary & Office Administrator to manage client files, billing, and general office administration. You will open and maintain files in legal practice software, prepare costs agreements, issue invoices, and assist with trust account bookkeeping while handling calls professionally.

Ideal candidates have experience in a legal secretary or law firm admin role, familiarity with LEAP or Smokeball, and knowledge of ASIC/NSW Online