Legal Practice Manager - Estate Litigation (Full or Part Time Options)

Legal - Support; Sydney; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Brand-new Sydney CBD office

Flexible full-time or part-time

Hands-on ownership of admin/finance

Close-knit team and Director support

Opportunity to streamline workflows

Job summary

Legal - Support, a boutique law firm focusing on Estate Litigation, is seeking a hands-on Practice Manager to oversee day-to-day administrative, operational and financial processes from our brand-new Sydney CBD office. The role focuses on billing, client administration and financial coordination, enabling the legal team to focus on their core work.

Flexibility allows either full-time or part-time arrangements.

Qualifications

• Experience in legal practice management.
• Confident with invoicing, billing processes and financial administration.
• Strong organisational skills and attention to detail.
• Ability to monitor tasks, proactive follow-up and meet deadlines.
• Excellent communication with a Director and external bookkeeping support.
• Hands-on approach to improving processes and workflows.
• Ability to work autonomously and prioritise competing demands.

Responsibilities

• Prepare and issue engagement letters, follow up documentation and finalise client agreements.
• Manage the monthly billing cycle, issue invoices and follow up payments.
• Monitor fee income, outstanding accounts and overall billing position.
• Coordinate client onboarding and offboarding processes.
• Liaise with the bookkeeper and Director regarding billing and financial administration.
• Oversee day-to-day administration and operational requirements of the practice.
• Identify opportunities to improve processes and create efficiencies.
• Provide general operational support to ensure smooth running of the business.

Skills

Legal practice management

Billing & invoicing

Financial administration

Organizational skills

Attention to detail

Communication

Process improvement

Autonomy

Job description

Legal Practice Manager - Estate Litigation (Full or Part Time Options)

An established and highly regarded boutique law firm specialising in Estate Litigation is looking for a hands-on Practice Manager to oversee the day-to-day administrative, operational and financial processes of the practice.

Based in a brand-new, high-end Sydney CBD office, this is an exciting opportunity to join a busy, close-knit team and work directly with the Director.

With a strong focus on billing, client administration and financial coordination, you'll play an integral role in keeping the business running efficiently, ensuring important tasks are completed and allowing the legal team to focus on what they do best.

Both full-time and part-time candidates will be considered, making this a great opportunity for an experienced professional seeking flexibility alongside a rewarding and varied role.

The opportunity

Acting as the central link between the Director and the firm's bookkeeping function, you'll take ownership of key administrative and financial processes, helping ensure nothing slips through the cracks.

Your responsibilities will include:

• Preparing and issuing engagement letters, following up outstanding documentation and ensuring client agreements are finalised.
• Managing the monthly billing cycle, including issuing invoices and following up outstanding payments.
• Monitoring fee income, outstanding accounts and the firm's overall billing position.
• Coordinating client onboarding and offboarding processes.
• Liaising with the bookkeeper and Director regarding billing, accounts and financial administration.
• Keeping track of fees and outstanding items, ensuring important financial tasks are followed through.
• Overseeing the day-to-day administration and operational requirements of the practice.
• Identifying opportunities to improve processes, streamline workflows and create greater efficiencies.
• Providing general operational support to ensure the smooth running of the business.

About you

We're looking for someone who is proactive, commercially aware and comfortable taking ownership of administrative and financial processes.

• Experience in legal practice management is essential.
• Confidence managing invoicing, billing processes, outstanding accounts and financial administration.
• Strong organisational skills and excellent attention to detail.
• The ability to monitor outstanding tasks, follow up proactively and ensure deadlines are met.
• Strong communication skills and the confidence to work directly with a Director and external bookkeeping support.
• A practical, hands‑on approach, with the initiative to improve processes and streamline workflows.
• The ability to work autonomously, prioritise competing demands and keep on top of the finer details.

What's on offer?

• Full-time or part-time flexibility to suit the right candidate.
• Salary negotiable based on your experience and the value you bring to the role.
• A brand-new, high-end office in Sydney CBD.
• The opportunity to work closely with the Director and make a genuine impact on the business.
• A respected boutique firm specialising in Estate Litigation.
• A close-knit team and a role offering variety, autonomy and ownership.
• The opportunity to improve systems, processes and the overall running of the practice.

All communication will be strictly confidential